Document Controller & Secretary

Job Summary

Document Control

• Manage and maintain project and company documents.
• Control correspondence, drawings, submittals, RFIs, reports, approvals, and other project records.
• Maintain document registers, tracking logs, filing systems, and archives.
• Track revisions and circulate the latest approved document versions.
• Coordinate submissions with clients, consultants, contractors, suppliers, and internal departments.
• Follow up on pending approvals and required documentation.
• Handle sensitive company and project information confidentially.

Secretarial and Administrative Support

• Provide secretarial and administrative support to management and project teams.
• Manage emails, correspondence, letters, reports, meeting documentation, appointments, and schedules.
• Prepare meeting agendas, minutes, action points, presentations, reports, quotations, and official documents.
• Coordinate travel arrangements and support daily office administration.

Requirements

• Diploma or bachelor's degree in business administration, office management, or a related field.
• Previous experience as a document controller, secretary, administrative assistant, or in a similar role.
• Strong knowledge of document control procedures and filing systems.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal English communication skills.
• Strong organization, time management, attention to detail, and ability to manage deadlines.
• Ability to handle confidential information responsibly.

Preferred Qualifications

• Interior fit-out, construction, design, or contracting documentation experience is preferred.
• Familiarity with document management systems and project submission procedures is preferred.
• UAE experience is advantageous.

Key Skills

• Document control, administration, project coordination, filing and records management, correspondence, meeting coordination, Microsoft Office, communication, organization, and attention to detail.