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Document Controller & Project Assistant (Interior Design)
Umq Design
Riyadh, KSA
Full Time
Mid
1 weeks ago
Document ControlProject CoordinationAutoCADMicrosoft OfficeInterior Design KnowledgeMaterial Knowledge
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Document ControlProject CoordinationAutoCAD
About the Role
Umq Design is seeking a highly organized Document Controller & Project Assistant to support their Interior Design team. The role combines document management, administrative support, and project coordination.
Key Skills for This Role
Document ControlProject CoordinationAutoCADMicrosoft OfficeInterior Design KnowledgeMaterial Knowledge
Responsibilities
- Maintain, organize, and update all project documentation, including drawings, specifications, BOQs, material schedules, submittals, RFIs, and project correspondence
- Ensure all documents are correctly filed, version controlled, and distributed to the appropriate team members
- Assist interior designers with daily administrative and project coordination tasks
- Prepare presentation packages, material boards, finish schedules, and project reports
- Coordinate meetings, record meeting minutes, and follow up on action items
- Visit suppliers, showrooms, contractors, and project sites as required to collect and deliver drawings, samples, documents, and materials
- Understand and identify interior finishes, furniture, lighting, fabrics, flooring, stone, wood, metals, and other construction materials
Requirements
- Interior Design graduates are strongly preferred
- Minimum 2 years of experience in Interior Design, Fit Out, Architecture, or Construction
- Experience in document control within design or construction projects is highly desirable
- Strong understanding of interior design drawings, construction documentation, and material specifications
- Excellent organizational and document management skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with AutoCAD is required
Full Job Posting
Job Summary
- We are seeking a highly organized and proactive Document Controller & Project Assistant to support our Interior Design team.
- This role combines document management, administrative support, and project coordination to ensure the smooth execution of design projects from concept through completion.
- The ideal candidate has a background in Interior Design or Construction, enabling them to understand design drawings, specifications, materials, finishes, and construction terminology.
Key Responsibilities
- Maintain, organize, and update all project documentation, including drawings, specifications, BOQs, material schedules, submittals, RFIs, and project correspondence.
- Ensure all documents are correctly filed, version controlled, and distributed to the appropriate team members.
- Track revisions and maintain accurate document registers.
- Prepare project folders and maintain digital and physical filing systems.
- Ensure project documentation complies with company standards and procedures.
- Assist interior designers with daily administrative and project coordination tasks.
- Prepare presentation packages, material boards, finish schedules, and project reports.
- Coordinate meetings, record meeting minutes, and follow up on action items.
- Monitor project timelines and remind team members of upcoming deadlines.
- Support procurement activities by organizing quotations, material samples, and supplier information.
- Visit suppliers, showrooms, contractors, and project sites as required.
- Collect and deliver drawings, samples, documents, and materials.
Qualifications
- Interior Design graduates are strongly preferred.
- Minimum 2 years of experience in Interior Design, Fit Out, Architecture, or Construction.
- Experience in document control within design or construction projects is highly desirable.
- Strong understanding of interior design drawings, construction documentation, and material specifications.
- Excellent organizational and document management skills.
- High attention to detail and accuracy.
- Ability to prioritize multiple tasks in a fast paced environment.
- Strong communication and coordination skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with AutoCAD is required.
- Knowledge of Adobe InDesign, Photoshop, SketchUp, or Revit is an advantage.
- Familiarity with project management and document control systems is a plus.
Personal Attributes
- Proactive and dependable.
- Professional and service oriented.
- Strong problem solving abilities.
- Able to work independently while supporting a collaborative team.
- Willing to travel to project sites, suppliers, and client meetings when required.
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