Document Controller (m/f/d)
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Halian is hiring a Document Controller for a sustainable urban development project in Abu Dhabi. The role involves managing document control systems, ensuring compliance with standards, and supporting project teams.
Key Skills for This Role
Responsibilities
- Implement and maintain document control procedures in accordance with company standards and project requirements
- Ensure all incoming and outgoing project documents are properly logged, tracked, and archived
- Maintain up to date registers for drawings, technical documents, RFIs, submittals, and correspondence
- Manage document numbering, version control, and classification systems
- Administer and maintain EDMS platforms (e.g., Aconex, SharePoint, or similar)
- Upload, index, and retrieve documents efficiently within the system
- Ensure accurate metadata tagging for easy retrieval and audit compliance
- Provide training and guidance to team members on EDMS usage
- Liaise with engineers, contractors, consultants, and stakeholders to ensure document accuracy and completeness
- Assist project teams in preparing document submissions and deliverables
- Monitor document submission timelines and highlight delays or discrepancies
- Coordinate with procurement and quality teams for documentation related to materials and approvals
Requirements
- Bachelor's degree or diploma in Business Administration, Engineering, Information Management, or related field
- 2 4 years of experience in document control roles, preferably in construction, renewable energy, or large infrastructure projects
- Experience working in UAE or GCC region highly desirable
- Proficiency in EDMS tools such as Aconex, SharePoint, or similar platforms
- Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)
- Understanding of document lifecycle management and workflow systems
- Familiarity with engineering drawings and technical documentation standards
Full Job Posting
Job Purpose
- The Document Controller is responsible for establishing, maintaining, and managing a robust document control system to ensure accurate and timely handling of all project documentation. The role ensures compliance with the organisation's sustainability, engineering, and operational standards while su
Key Responsibilities
- Document Management & Control: Implement and maintain document control procedures; ensure all incoming and outgoing project documents are properly logged, tracked, and archived; maintain up to date registers for drawings, technical documents, RFIs, submittals, and correspondence; manage document num
- Electronic Document Management System (EDMS): Administer and maintain EDMS platforms (e.g., Aconex, SharePoint, or similar); upload, index, and retrieve documents efficiently; ensure accurate metadata tagging for easy retrieval and audit compliance; provide training and guidance to team members on E
- Project Coordination Support: Liaise with engineers, contractors, consultants, and stakeholders to ensure document accuracy and completeness; assist project teams in preparing document submissions and deliverables; monitor document submission timelines and highlight delays or discrepancies; coordina
- Compliance & Quality Assurance: Ensure all documentation complies with standards, regulatory requirements, and environmental policies; conduct regular audits of document control processes to ensure data integrity; maintain confidentiality and security of sensitive project information; support ISO ce
- Reporting & Tracking: Generate regular reports on document status, submission logs, overdue items, and workflow progress; track revisions and maintain historical records of all project documentation; prepare dashboards and metrics related to document control performance.
- Archiving & Handover: Ensure proper archiving of project documents at key milestones and project completion; prepare final documentation packages for project handover to operations; ensure all records are stored in accordance with company retention policies.
Qualifications & Education
- Bachelor's degree or diploma in Business Administration, Engineering, Information Management, or related field.
- Certification in Document Control or Records Management (preferred).
Experience
- 2–4 years of experience in document control roles, preferably in construction, renewable energy, or large infrastructure projects.
- Experience working in the UAE or GCC region is highly desirable.
- Familiarity with sustainability focused developments or smart city projects is a plus.
Technical Skills
- Proficiency in EDMS tools such as Aconex, SharePoint, EDMS, or similar platforms.
- Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
- Understanding of document lifecycle management and workflow systems.
- Familiarity with engineering drawings and technical documentation standards.
Core Competencies
- Strong organizational and time management skills.
- High attention to detail and accuracy.
- Effective communication and stakeholder coordination skills.
- Problem solving and analytical thinking.
- Ability to manage multiple priorities under tight deadlines.
Behavioral Competencies
- Integrity and confidentiality in handling sensitive information.
- Collaborative mindset with cross functional teams.
- Adaptability in a fast paced, project driven environment.
Working Conditions
- Office based role with occasional site visits.
- May require extended hours during peak project phases.
About The Client
- A pioneering sustainable urban development in Abu Dhabi, focused on renewable energy, clean technology, and sustainable living. The organization is committed to innovation, environmental responsibility, and building a low carbon future.
Key Performance Indicators (KPIs)
- Accuracy and completeness of document records
- Turnaround time for document processing
- Compliance with document control standards
- Reduction in document related errors or delays
- Successful audit outcomes
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Halian | Managed Services, Recruitment Agency & Contract Staffing
Finance Data Analytics & Automation Consultant (m/f/d)
Dubai, UAE
A six-month, full-time project assignment for a hands-on Finance Data Analytics & Automation Consultant in Dubai. You will partner with the Group Finance Director to build an automated, data-led, AI-enabled reporting env
AI Business Analyst (m/f/d)
Abu Dhabi Emirate, UAE
A leading organization is seeking a Technical Business Systems Analyst to bridge business and technology. The role involves translating stakeholder requirements into technical deliverables, working with development and Q
Senior Frontend Designer (m/f/d)
Abu Dhabi Emirate, UAE
We are seeking a Senior Frontend Designer to design, build, and maintain modern, responsive web applications. The role combines deep frontend expertise with backend contributions using Node.js and Python. Requires 6+ yea
Conversational AI Engineer
Abu Dhabi Emirate, UAE
Halian is hiring a Conversational AI Engineer for a 1-year extendable contract in Abu Dhabi. The role requires 5+ years of Python experience, expertise in Prompt Engineering and RAG, and experience with Azure OpenAI Serv
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE
Halian is seeking a Navigation Engineer to develop autonomous navigation capabilities for Unmanned Ground Vehicles (UGVs). The role involves designing planning and control algorithms, mathematical modeling, and integrati
Document Controller (m/f/d)
Abu Dhabi Emirate, UAE
Halian is seeking a Document Controller for a sustainable urban development project in Abu Dhabi. The role involves managing document control systems, ensuring compliance with standards, and supporting project teams. Can
Finance Manager UAE (m/f/d)
Abu Dhabi Emirate, UAE
Our client is seeking a Finance Manager to lead the finance function of the UAE entity, ensuring accurate financial reporting, statutory compliance, and effective treasury management. The role requires 8-12 years of expe
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE
Halian is seeking a Navigation Engineer to develop autonomous navigation capabilities for Unmanned Ground Vehicles (UGVs) in Abu Dhabi. The role involves designing planning and control algorithms, mathematical modeling,
Finance Data Analytics & Automation Consultant (m/f/d)
Dubai, UAE
AI Business Analyst (m/f/d)
Abu Dhabi Emirate, UAE
Senior Frontend Designer (m/f/d)
Abu Dhabi Emirate, UAE
Conversational AI Engineer
Abu Dhabi Emirate, UAE
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE
Document Controller (m/f/d)
Abu Dhabi Emirate, UAE
Finance Manager UAE (m/f/d)
Abu Dhabi Emirate, UAE
Engineer - Navigation (m/f/d)
Abu Dhabi Emirate, UAE