Document Controller (m/f/d)
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Key skills for this role
About the Role
Halian seeks a Document Controller for a sustainable urban development project in Abu Dhabi. The role involves managing document control systems, ensuring compliance with standards, and supporting project teams.
Key Skills for This Role
Responsibilities
- Implement and maintain document control procedures in accordance with company standards and project requirements.
- Ensure all incoming and outgoing project documents are properly logged, tracked, and archived.
- Maintain up to date registers for drawings, technical documents, RFIs, submittals, and correspondence.
- Manage document numbering, version control, and classification systems.
- Ensure documents are reviewed, approved, and distributed in a timely manner.
- Administer and maintain EDMS platforms (e.g., Aconex, SharePoint, or similar).
- Upload, index, and retrieve documents efficiently within the system.
- Ensure accurate metadata tagging for easy retrieval and audit compliance.
- Provide training and guidance to team members on EDMS usage.
- Liaise with engineers, contractors, consultants, and stakeholders to ensure document accuracy and completeness.
- Assist project teams in preparing document submissions and deliverables.
- Monitor document submission timelines and highlight delays or discrepancies.
Requirements
- Bachelor’s degree or diploma in Business Administration, Engineering, Information Management, or related field
- Certification in Document Control or Records Management (preferred)
- 2–4 years of experience in document control roles, preferably in construction, renewable energy, or large infrastructure projects
- Experience working in the UAE or GCC region is highly desirable
- Proficiency in EDMS tools such as Aconex, SharePoint, EDMS, or similar platforms
- Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)
- Understanding of document lifecycle management and workflow systems
- Familiarity with engineering drawings and technical documentation standards
Full Job Posting
Job Purpose
- The Document Controller is responsible for establishing, maintaining, and managing a robust document control system to ensure accurate and timely handling of all project documentation. The role ensures compliance with the organisation's sustainability, engineering, and operational standards while su
Key Responsibilities
- Implement and maintain document control procedures in accordance with company standards and project requirements.
- Ensure all incoming and outgoing project documents are properly logged, tracked, and archived.
- Maintain up to date registers for drawings, technical documents, RFIs, submittals, and correspondence.
- Manage document numbering, version control, and classification systems.
- Ensure documents are reviewed, approved, and distributed in a timely manner.
- Administer and maintain EDMS platforms (e.g., Aconex, SharePoint, or similar).
- Upload, index, and retrieve documents efficiently within the system.
- Ensure accurate metadata tagging for easy retrieval and audit compliance.
- Provide training and guidance to team members on EDMS usage.
- Liaise with engineers, contractors, consultants, and stakeholders to ensure document accuracy and completeness.
- Assist project teams in preparing document submissions and deliverables.
- Monitor document submission timelines and highlight delays or discrepancies.
Qualifications & Education
- Bachelor’s degree or diploma in Business Administration, Engineering, Information Management, or related field.
- Certification in Document Control or Records Management (preferred).
Experience
- 2–4 years of experience in document control roles, preferably in construction, renewable energy, or large infrastructure projects.
- Experience working in the UAE or GCC region is highly desirable.
- Familiarity with sustainability focused developments or smart city projects is a plus.
Technical Skills
- Proficiency in EDMS tools such as Aconex, SharePoint, EDMS, or similar platforms.
- Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
- Understanding of document lifecycle management and workflow systems.
- Familiarity with engineering drawings and technical documentation standards.
Core Competencies
- Strong organizational and time management skills.
- High attention to detail and accuracy.
- Effective communication and stakeholder coordination skills.
- Problem solving and analytical thinking.
- Ability to manage multiple priorities under tight deadlines.
Behavioral Competencies
- Integrity and confidentiality in handling sensitive information.
- Collaborative mindset with cross functional teams.
- Adaptability in a fast paced, project driven environment.
Working Conditions
- Office based role with occasional site visits.
- May require extended hours during peak project phases.
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