Document Controller - Fitout
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Key skills for this role
About the Role
Manage, maintain, and control all project documents, drawings, submittals, RFIs, transmittals, and correspondence. Establish and maintain an organized document control system fo.
Key Skills for This Role
Responsibilities
- Manage, maintain, and control all project documents, drawings, submittals, RFIs, transmittals, and correspondence
- Establish and maintain an organized document control system for multiple interior fit out projects
- Receive, register, distribute, and archive project documents in accordance with company procedures
- Track document revisions and ensure only the latest approved versions are circulated to project teams
- Prepare and maintain document registers, logs, and trackers for drawings, material submittals, shop drawings, and technical submissions
- Coordinate with Project Managers, Site Engineers, Consultants, Clients, and Subcontractors regarding document submissions and approvals
- Ensure timely submission and follow up of material submittals, shop drawings, and technical documents
- Maintain both electronic and hard copy filing systems with proper version control
- Support project teams in preparing project close out documentation, handover files, and as built records
- Generate periodic reports on document status, pending approvals, and submission trackers
- Ensure confidentiality, accuracy, and compliance with company document control procedures
- Assist in maintaining ISO documentation and quality management records, where applicable
Requirements
- Experience in document control for interior fit out or construction projects
- Knowledge of document management systems and version control
- Strong organizational and coordination skills
- Ability to maintain both electronic and hard copy filing systems
- Familiarity with project close out documentation and as built records
Full Job Posting
Key Responsibilities
- Manage, maintain, and control all project documents, drawings, submittals, RFIs, transmittals, and correspondence.
- Establish and maintain an organized document control system for multiple interior fit out projects.
- Receive, register, distribute, and archive project documents in accordance with company procedures.
- Track document revisions and ensure only the latest approved versions are circulated to project teams.
- Prepare and maintain document registers, logs, and trackers for drawings, material submittals, shop drawings, and technical submissions.
- Coordinate with Project Managers, Site Engineers, Consultants, Clients, and Subcontractors regarding document submissions and approvals.
- Ensure timely submission and follow up of material submittals, shop drawings, and technical documents.
- Maintain both electronic and hard copy filing systems with proper version control.
- Support project teams in preparing project close out documentation, handover files, and as built records.
- Generate periodic reports on document status, pending approvals, and submission trackers.
- Ensure confidentiality, accuracy, and compliance with company document control procedures.
- Assist in maintaining ISO documentation and quality management records, where applicable.
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