Document Controller (Finance Department)

Job Overview

Key Responsibilities

• Receive, register, classify and maintain finance-related documents and records.
• Organise invoices, purchase orders, payment requests, receipts, statements, contracts and supporting financial documentation.
• Ensure documents are accurately recorded, indexed, filed and easily retrievable.
• Control document versions, revisions, approvals and distribution in accordance with established procedures.
• Verify documents for completeness, accuracy, signatures, approvals and required supporting information.
• Maintain secure electronic and physical filing systems in line with retention and access requirements.
• Prepare document registers, tracking reports, filing indexes and management information.

Requirements

• Bachelor’s degree, higher diploma or relevant qualification in Finance, Accounting, Business Administration, Records Management or a related field.
• Previous experience as a Document Controller, Finance Administrator, Accounts Administrator, Records Coordinator or similar role is preferred.