Document Controller - Finance

Purchase-to-Pay Support

• Coordinate document flow from purchase order through delivery or service completion, GRN or service receipt, invoice, approval, and Accounts Payable.
• Maintain outstanding-action trackers and provide status reports to Procurement and Finance.
• Support month-end closing and help identify goods or services received but not yet invoiced for accrual purposes.

Stakeholder Coordination and Controls

• Serve as an operational contact for supplier documentation and invoice enquiries.
• Guide stakeholders on GRN, service confirmation, invoice documentation, and supplier-administration requirements.
• Ensure supplier records and transaction documents support audit and retention requirements.
• Facilitate and follow up on GRNs without independently confirming receipt of goods or services, preserving segregation of duties.

Qualifications and Experience

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, Procurement, Supply Chain, or a related discipline.
• 2–5 years of experience in vendor management, document control, procurement administration, Accounts Payable, or P2P operations.
• Understanding of Purchase Orders, GRNs, service receipts, supplier invoices, and three-way matching.
• Familiarity with supplier onboarding and supplier master data management.
• Experience with Oracle Fusion, Coupa, SAP, or similar ERP or procurement systems is preferred.
• UAE VAT and supplier invoice documentation knowledge is advantageous.

Skills and Competencies

• Strong document-management, organizational, attention-to-detail, and data-accuracy skills.
• Ability to coordinate with multiple stakeholders and suppliers and resolve issues through effective follow-up.
• Ability to manage high volumes of invoices and supplier documents.
• Good Microsoft Excel skills and ability to work within internal controls and segregation-of-duties requirements.

Performance Areas