Document Controller
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Key skills for this role
About the Role
A corporate services firm is seeking a detail-oriented Document Controller to manage company records, ensure accuracy, and maintain organized documentation for over 25 companies. The role requires strong attention to detail, organizational skills, and proficiency with Google Workspace.
Key Skills for This Role
Responsibilities
- Maintain organized digital records and documentation for a portfolio of 25+ companies
- Ensure all company information, records, and supporting documentation are accurate, complete, and up to date
- Review documents and records to identify inconsistencies, missing information, documentation gaps, and potential errors
- Maintain and update master tracking sheets containing key company information
- Organize and manage company folders, ensuring documents are properly filed and easily accessible
- Monitor important deadlines and assist with tracking renewals, visa expirations, contract end dates, compliance requirements, and other corporate obligations
- Support the HR team by maintaining accurate employee and visa related records and helping ensure important deadlines are not missed
- Monitor document versions and maintain proper document control procedures
- Coordinate with internal teams to obtain, update, and verify required documentation
- Support compliance, audit, and operational requirements by providing accurate documentation when needed
- Handle confidential information with professionalism and discretion
- Assist with administrative and documentation related tasks as required
Requirements
- Exceptional attention to detail
- Strong organizational and administrative skills
- Ability to identify inconsistencies, missing information, and documentation gaps
- Strong critical thinking and problem solving abilities
- Proactive mindset with the habit of questioning information that appears incorrect, incomplete, or inconsistent
- Excellent proficiency with Google Workspace, including Google Drive, Google Sheets, and Google Docs
- Comfortable using modern tools, including AI tools such as ChatGPT and Claude
- Ability to manage confidential information professionally
- Ability to manage multiple companies, records, and deadlines simultaneously
- Minimum 3 years of experience in a similar role
- Experience working with corporate documentation and company records
- Familiarity with contracts, legal documentation, invoicing, and corporate compliance matters
Full Job Posting
About the Role
- We are a corporate services and business consulting firm managing documentation and compliance requirements for more than 25 companies.
- We are looking for an exceptionally detail oriented professional who takes ownership of the accuracy, completeness, and organization of company records and documentation.
- The ideal candidate does not simply file documents—they actively review information, identify inconsistencies, spot missing data, and investigate anything that does not make sense.
- This role is responsible for maintaining accurate and up to date company records, ensuring that all documentation, databases, folders, and tracking systems remain organized, complete, and reliable at all times.
Key Responsibilities
- Maintain organized digital records and documentation for a portfolio of 25+ companies.
- Ensure all company information, records, and supporting documentation are accurate, complete, and up to date.
- Review documents and records to identify inconsistencies, missing information, documentation gaps, and potential errors.
- Maintain and update master tracking sheets containing key company information.
- Organize and manage company folders, ensuring documents are properly filed and easily accessible.
- Monitor important deadlines and assist with tracking renewals, visa expirations, contract end dates, compliance requirements, and other corporate obligations.
- Support the HR team by maintaining accurate employee and visa related records and helping ensure important deadlines are not missed.
- Monitor document versions and maintain proper document control procedures.
- Coordinate with internal teams to obtain, update, and verify required documentation.
- Support compliance, audit, and operational requirements by providing accurate documentation when needed.
- Handle confidential information with professionalism and discretion.
- Assist with administrative and documentation related tasks as required.
Requirements
- Exceptional attention to detail.
- Strong organizational and administrative skills.
- Ability to identify inconsistencies, missing information, and documentation gaps.
- Strong critical thinking and problem solving abilities.
- Proactive mindset with the habit of questioning information that appears incorrect, incomplete, or inconsistent.
- Excellent proficiency with Google Workspace, including Google Drive, Google Sheets, and Google Docs.
- Comfortable using modern tools, including AI tools such as ChatGPT and Claude, to understand unfamiliar terminology, verify information, research concepts, and improve document accuracy.
- Ability to manage confidential information professionally.
- Ability to manage multiple companies, records, and deadlines simultaneously.
- Minimum 3 years of experience in a similar role.
- Experience working with corporate documentation and company records.
- Familiarity with contracts, legal documentation, invoicing, and corporate compliance matters.
Salary and Benefits
- Salary: AED 4,000 – AED 5,000 per month
- Benefits: As per UAE Labor Law
Additional Information
- Candidates who can join within 10 days will be preferred.
- Work Location: In person
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