Document Controller
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Key skills for this role
About the Role
Manage project documentation, ensure proper filing and revision control, and coordinate submissions using document control systems and MS Office tools.
Key Skills for This Role
Responsibilities
- Manage and maintain project documents, drawings, submittals, transmittals, correspondence, reports, and approvals in an organized manner
- Receive, register, distribute, track, and archive incoming and outgoing project documents
- Maintain document logs/registers for drawings, material submittals, method statements, RFIs, MIRs, WIRs/IRs, NCRs, letters, and other project records
- Ensure all documents are properly numbered, revised, filed, and issued to the relevant team members as per project requirements
- Coordinate with project teams, consultants, subcontractors, and internal departments for document submission and follow up
- Control document revisions and ensure superseded documents are properly marked/archived to avoid unintended use
- Prepare transmittals and ensure timely submission of documents to client/consultant through the approved document control system
- Maintain confidentiality and proper filing of contractual, technical, and project related records
- Support project close out documentation, including as built drawings, O&M manuals, test certificates, warranties, approvals, and handover dossiers
- Perform any other document control related tasks assigned by the management/project team
Requirements
- Experience in document control or project administration
Full Job Posting
Responsibilities
- Manage and maintain project documents, drawings, submittals, transmittals, correspondence, reports, and approvals in an organized manner.
- Receive, register, distribute, track, and archive incoming and outgoing project documents.
- Maintain document logs/registers for drawings, material submittals, method statements, RFIs, MIRs, WIRs/IRs, NCRs, letters, and other project records.
- Ensure all documents are properly numbered, revised, filed, and issued to the relevant team members as per project requirements.
- Coordinate with project teams, consultants, subcontractors, and internal departments for document submission and follow up.
- Control document revisions and ensure superseded documents are properly marked/archived to avoid unintended use.
- Prepare transmittals and ensure timely submission of documents to client/consultant through the approved document control system.
- Maintain confidentiality and proper filing of contractual, technical, and project related records.
- Support project close out documentation, including as built drawings, O&M manuals, test certificates, warranties, approvals, and handover dossiers.
- Perform any other document control related tasks assigned by the management/project team.
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