Document Controller
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Key skills for this role
About the Role
Zutari is seeking a Document Controller for a site-based position in Dubai. The role involves managing project Document Management Systems, ensuring compliance with standards, and supporting project teams.
Key Skills for This Role
Responsibilities
- Establish and manage project specific Document Management Systems (DMS) in accordance with client and project requirements
- Develop, document, and communicate the document control plan to project stakeholders
- Ensure full compliance with document control standards and governance
- Support team members by guiding them through document control procedures and best practices
- Train users and provide ongoing support for Electronic Document Management Systems (EDMS)
- Ensure consistent document formatting, numbering, revision control, and workflow tracking
- Coordinate document distribution, reviews, and approvals internally and externally
- Maintain up to date document registers and ensure traceability through electronic audit trails
- Monitor contractor, vendor, and supplier documentation and maintain accurate records
- Prepare regular reports on documentation status and project deliverables
- Support project closeout by preparing high quality handover documentation
- Manage drawing issuance and assist with quality audits and compliance checks
Requirements
- Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors
- Strong command of English (written and verbal)
- Solid understanding of project and document control principles and systems
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Willingness and ability to work on site full time
- Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360) is highly desirable
Full Job Posting
About The Role
- This is a site based position that requires full time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
Responsibilities
- Establish and manage project specific Document Management Systems (DMS) in accordance with client and project requirements.
- Develop, document, and communicate the document control plan to project stakeholders.
- Ensure full compliance with document control standards and governance.
- Support team members by guiding them through document control procedures and best practices.
- Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
- Ensure consistent document formatting, numbering, revision control, and workflow tracking.
- Coordinate document distribution, reviews, and approvals internally and externally.
- Maintain up to date document registers and ensure traceability through electronic audit trails.
- Monitor contractor, vendor, and supplier documentation and maintain accurate records.
- Prepare regular reports on documentation status and project deliverables.
- Support project closeout by preparing high quality handover documentation.
- Manage drawing issuance and assist with quality audits and compliance checks.
Minimum Qualifications & Experience
- Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
- Strong command of English (written and verbal) is essential.
- Solid understanding of project and document control principles and systems.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
- Willingness and ability to work on site full time, based at the project location
Desirable Qualifications
- Degree in Business Administration, Project Management, or related field.
- Previous experience in administrative, data entry, or document coordination roles.
- Knowledge of document control practices in large scale infrastructure or engineering consultancy environments.
Key Competencies & Attributes
- Strong organizational skills and attention to detail, with the ability to multitask across projects.
- Team oriented with excellent interpersonal and communication skills.
- Self motivated, accountable, and capable of working independently.
- Solution focused and analytical thinker with a proactive approach to challenges.
- Able to communicate effectively with technical and non technical stakeholders.
- Demonstrates cultural sensitivity and adaptability in a diverse workplace.
- Commitment to workplace safety and continuous improvement.
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