Document Controller

Key Responsibilities

• Maintain and organize engineering documents, drawings, and specifications.
• Support project managers in coordinating tasks and schedules.
• Proficiency in data entry software and tools (e.g. Word, Microsoft Excel, Data entry software).
• Controlled the flow of documents in and out of the department, managing email correspondence, telephone confirmations, and document filing per project requirements.
• Typed and prepared outgoing correspondence for consultants and subcontractors to ensure professional communication.
• Compiled detailed progress reports, including Daily, Weekly, and Monthly Progress Reports.
• Gathered invoices, statements, reports, personal details, and other critical documentation from employees, departments, and clients to maintain comprehensive records.
• Maintained accurate logs and filing systems for project documents, updated drawing registers, and tracked submittal documents.
• Maintained and organized engineering documents, including drawings and specifications, to ensure accessibility and compliance.
• Support QA/QC documentation by organizing inspection reports, material approvals, and compliance records.
• Archived and filed incoming documents from consultants systematically for easy retrieval and secure storage.
• Monitor and follow up on pending approvals and document status, ensuring deadlines are met.