Document Controller
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Mott MacDonald is looking for a Document Controller to support the Project Manager in maintaining document management systems for projects in Dubai. You will ensure timely submission, classification, filing, and distribution of documents.
Key Skills for This Role
Responsibilities
- Ensure that all project documents are checked and submitted on time prior to the documents submission due date
- Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
- Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
- Ensure that a 24 hour document processing turn around time is achieved and maintained
- Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
- Receive, update and store requests for information (RFI)
- Carry out handover, close out and archiving of documentation
- Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Requirements
- Diploma in Administration or relevant field
- Candidates must have ACONEX experience
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
- Arabic speaking is a must; fluency in English is also preferred
- Able to organise workload with accuracy and attention to detail
- Ability to work on own initiative without supervision and under time pressure
- A dedicated team player with strong interpersonal and communication skills
Full Job Posting
Main Purpose of the Job
- As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.
Key responsibilities and duties
- Ensure that all project documents are checked and submitted on time prior to the documents submission due date.
- Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system.
- Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation.
- Ensure that a 24 hour document processing turn around time is achieved and maintained.
- Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions.
- Receive, update and store requests for information (RFI).
- Carry out handover, close out and archiving of documentation.
- Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required.
Candidate Specification
- Diploma in Administration or relevant field.
- Candidates must have ACONEX experience.
- IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must.
- Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan.
- Arabic speaking is a must; fluency in English is also preferred.
- Ability to work on own initiative without supervision and under time pressure situations.
- A dedicated team player with strong interpersonal and communication skills, both oral and written.
- Ability to effectively communicate at all levels including external stakeholders.
Benefits
- 90 calendar days paid maternity leave.
- Competitive annual leave.
- An annual professional institution subscription.
- Annual company performance bonus scheme – Subject to company performance.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Mott MacDonald
Assistant Resident Architectural Engineer
Abu Dhabi, UAE
Mott MacDonald seeks an Assistant Resident Architectural Engineer for a major buildings project in Abu Dhabi. The role involves monitoring and inspecting architectural works, ensuring compliance with approved drawings an
Rail System Inspector
Dubai, UAE
Mott MacDonald seeks a Rail Systems Inspector for metro projects in Dubai. You will inspect rail system interfaces, ensure compliance with RTA standards, and safeguard operational metro systems. Requires a Diploma or Bac
Health Safety and Environment Manager
Dubai, UAE
Mott MacDonald is seeking an HSE Manager to drive a collaborative HSEQ culture across a project in Dubai, from design to close-out. You will develop and implement HSEQ procedures, conduct audits, and ensure compliance wi
Architectural Inspector
Dubai, UAE
Mott MacDonald seeks an Architectural Inspector to oversee site architectural activities, ensuring compliance with contract requirements, approved drawings, and specifications. The role involves inspecting materials, fin
Health Safety and Environment Manager
Dubai, UAE
Mott MacDonald is seeking an HSE Manager in Dubai to drive a positive HSEQ culture across a project from design to close-out. The role involves developing and implementing HSEQ procedures, conducting audits, incident inv
Document Controller
Dubai, UAE
Mott MacDonald seeks a Document Controller to support project document management in Dubai. The role involves ensuring timely document submissions, classification, filing, and archiving using ACONEX. Candidates need a Di
Senior Maintenance Management System Engineer (MMS)
Dubai, UAE
Mott MacDonald is seeking a Senior MMS Engineer to lead the implementation, configuration, and management of the Maintenance Management System for effective asset lifecycle management. The role requires close coordinatio
Senior BIM Engineer
Dubai, UAE
Mott MacDonald seeks a Senior BIM Engineer to lead BIM strategy and execution for a prestigious RTA infrastructure project in Dubai. The role involves managing multi-disciplinary models, ensuring clash-free integration,
Assistant Resident Architectural Engineer
Abu Dhabi, UAE
Rail System Inspector
Dubai, UAE
Health Safety and Environment Manager
Dubai, UAE
Architectural Inspector
Dubai, UAE
Health Safety and Environment Manager
Dubai, UAE
Document Controller
Dubai, UAE
Senior Maintenance Management System Engineer (MMS)
Dubai, UAE
Senior BIM Engineer
Dubai, UAE