Document Controller
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Key skills for this role
About the Role
4FRONT is seeking a Document Controller to organize and maintain project documents, ensure compliance with standards, and support senior management. Requires at least 2 years of document control experience, preferably in ELV or engineering projects, and proficiency in Microsoft applications.
Key Skills for This Role
Responsibilities
- Organize and maintain all project related documents (Drawings, Specifications, Reports, Technical Files, Contracts, etc.) ensuring proper filing and easy accessibility.
- Ensure that all document control processes comply with internal and client requirements (Document Numbering, Approval Workflows, Distribution Standards, etc.).
- Collaborate closely with senior management, project managers, engineers, technicians, and other team members to ensure all documents are processed and distributed in alignment with project timelines.
- Maintain and update filing system using One Drive SharePoint, Odoo Software, etc.
- Archive project documentation according to company and client standards, ensuring compliance and efficient future retrieval.
- Ensure documents are aligned with standards, accurate, consistent, and complete before submission or distribution.
- Support senior management by preparing reports, presentations, correspondence, and other project requirements.
- Maintain accurate filing systems and records to support office and project needs.
Requirements
- Bachelor's degree (or equivalent) advantageous
- At least 2 years of experience in document control
- Proven experience in document control, preferably in ELV or Engineering Projects
- Strong understanding of document control procedures, standards, and best practices
- Excellent organizational skills and attention to detail
- Ability to work collaboratively with multidisciplinary teams and independently manage tasks
- Proficient in Microsoft Applications (SharePoint Online, MS Word, MS Excel, MS PowerPoint, MS Visio)
- Experience in AutoCAD
- Experience in Graphic Design
Full Job Posting
Job Description
- Organize and maintain all project related documents (Drawings, Specifications, Reports, Technical Files, Contracts, etc.) ensuring proper filing and easy accessibility.
- Ensure that all document control processes comply with internal and client requirements (Document Numbering, Approval Workflows, Distribution Standards, etc.).
- Collaborate closely with senior management, project managers, engineers, technicians, and other team members to ensure all documents are processed and distributed in alignment with project timelines.
- Maintain and update filing system using One Drive SharePoint, Odoo Software, etc.
- Archive project documentation according to company and client standards, ensuring compliance and efficient future retrieval.
- Ensure documents are aligned with standards, accurate, consistent, and complete before submission or distribution.
- Support senior management by preparing reports, presentations, correspondence, and other project requirements.
- Maintain accurate filing systems and records to support office and project needs.
Qualifications
- Bachelor's degree (or equivalent) advantageous
- At least 2 years of experience on the same position
- Proven experience in document control, preferably in ELV or Engineering Projects
- Strong understanding of document control procedures, standards, and best practices
- Excellent organizational skills and attention to detail
- Ability to work collaboratively with multidisciplinary teams and independently manage tasks
- Proficient in Microsoft Applications (SharePoint Online, MS Word, MS Excel, MS PowerPoint, MS Visio, etc.)
- Experience in AutoCAD
- Experience in Graphic Design
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