Document Controller cum Invoice Preparing

Duties and Responsibilities – Document Controller cum Invoice Preparing and Payments Follow-Ups

You will be responsible for, but not limited to, the following duties:

1.

Maintain and organize company documents, records, files, and correspondence in a systematic manner.

2.

Ensure proper filing, tracking, and retrieval of physical and electronic documents.

3.

Prepare sales invoices, delivery notes and related documents accurately and on time.

4.

Coordinate with sales, accounts and operations departments regarding documentation and invoicing processes.

5.

Verify invoice details, quantities, pricing and supporting documents before issuance.

6.

Maintain proper invoice records and update documentation registers regularly.

7.

Submit invoices and supporting documents to clients and follow company documentation procedures.

8.

Conduct regular payment follow-ups with clients through calls, emails, and messages to ensure timely collection of outstanding payments.

9.

Maintain records of pending payments, customer statements, and collection status reports.

10.

Coordinate with the accounts department regarding payment receipts, overdue balances, and account reconciliations.

11.

Assist management in monitoring receivables and preparing collection reports.

12.

Ensure confidentiality and security of company financial and business documents.

13.

Support general office administration and coordination activities whenever required.

14.

Perform any other duties assigned by management related to documentation, invoicing, payment follow-ups, and administrative support.

Pay: From AED3,000.00 per month