Document Controller – Construction / Facility Management

Job Title: Document Controller – Construction / Facility Management

📍 Location: Dubai / Sharjah, United Arab Emirates

💰 Monthly Salary: AED 2,500 – AED 3,000

📢 Experience Required: 1–3 Years (UAE Construction or Facility Management Experience Required)

We are seeking a systematic, detail-oriented Document Controller to support our engineering, project management, and facility maintenance teams.

The candidate will be responsible for setting up and maintaining organized physical and digital document management systems, tracking technical transmittals, managing submittals, and ensuring seamless document workflow across active construction sites and facility management projects.

• Establish, organize, and maintain digital and hard-copy document control systems for active construction and facility management projects
• Receive, log, track, and distribute incoming and outgoing correspondence, technical queries, drawings, and maintenance reports
• Maintain strict document numbering, revision codes, and status logs in line with company compliance standards
• Ensure only the latest approved drawings, permits, and method statements are issued to site and facility operations teams

• Prepare and issue formal document transmittals for client, consultant, and subcontractor submissions
• Update and maintain master document registers (Master Document Index, RFI Registers, Submittal Logs, and Maintenance SLA Logs)
• Upload, archive, and retrieve project files using cloud storage or electronic document management systems (EDMS)
• Generate periodic documentation status reports for project managers and facility directors

• Safely archive contracts, variation orders, site instructions, authority approvals, and legal permits
• Support internal and external audits by retrieving requested project or facility records promptly
• Coordinate with subcontractors, MEP teams, and vendors to ensure timely submission of compliance certificates and material approvals
• Assist with final project handover packages, Operation & Maintenance (O&M) manuals, as-built drawings, and close-out documentation

✅ High School Diploma, Diploma, or Bachelor’s Degree

✅ 1–3 years of hands-on experience as a Document Controller in the UAE

✅ Proven experience within UAE Construction, Contracting, or Facility Management sectors

✅ Proficiency in MS Office applications (Excel, Word, Outlook) and cloud storage platforms

✅ High attention to detail, accuracy, and strong organizational skills

✅ Good command of written and spoken English

⭐ Basic understanding of technical drawings, RFIs, material submittals, and MEP/FM service reports ⭐ Exposure to EDMS platforms such as Procore, Aconex, or SharePoint

⭐ Ability to handle high document volumes under tight project deadlines

⭐ Immediate availability (Notice period: Immediate to maximum 1–2 weeks)

✨ Monthly Salary: AED 2,500 – AED 3,000 (Based on experience)

✨ Employment Visa, Medical Insurance & Annual Air Ticket

✨ End of Service Gratuity as per UAE Labor Law

✨ Professional work environment with career growth opportunities

To Apply 📧 Send your updated CV to: hr@innovativezone.co

📌 Subject Line: Document Controller – Construction & FM

• (Only shortlisted candidates will be contacted)