Document Controller (Bilingual)

Role Objective

Education and Experience

• Bachelor’s degree in business administration, engineering, information or library management, computer science, or a related field.
• 5 to 10 years of hands-on document control experience, ideally in engineering, construction, or Oil and Gas sectors in Qatar or the GCC.
• Full bilingual fluency in Arabic and English, written and spoken, with strong technical translation and communication skills.

Technical Qualifications

• Proven experience using Electronic Document Management Systems.
• Strong understanding of submittals, transmittals, RFIs, method statements, shop drawings, as-builts, inspection requests, and handover dossiers.
• Familiarity with ISO 9001 quality standards, document auditing, and systematic records retention.
• Advanced Microsoft Office proficiency and strong Excel skills for tracking logs, registers, and reporting dashboards.

Document Control Operations

• Set up and maintain standardized document control procedures.
• Register, index, file, distribute, archive, and retrieve physical and digital records.
• Process technical deliverables, including RFIs and material submittals.
• Maintain master document registers, correspondence logs, and submittal dashboards.
• Issue formal incoming and outgoing transmittals on schedule.

Coordination and Translation

• Review and translate Arabic and English correspondence, letters, and technical documents.
• Coordinate with project managers, engineers, QA/QC teams, clients, consultants, subcontractors, and joint venture partners.
• Provide language support for executive, business, and project documentation.
• Align document formats and numbering systems with external stakeholders.

Controls, Compliance, and Records

• Manage document status tags and version histories to prevent use of outdated drawings.
• Protect sensitive records through secure access controls.
• Perform internal file checks and support client and external quality audits.
• Organize archives and electronic file systems for search and retrieval.
• Maintain contract, variation, commercial notice, and claim records.

Reporting and Handover

• Prepare weekly and monthly status updates, tracking dashboards, and KPI reports.
• Assemble closeout packages containing as-built drawings, O&M manuals, warranties, and handover dossiers.
• Verify physical stamps, signatures, and digital approvals on document copies.
• Train and assist junior document controllers, site clerks, and administrative staff.

Work Location

• Work location is in person.