Document Control Manager
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Key skills for this role
About the Role
UrbaCon Contracting & Trading Company seeks a Document Control Manager to oversee document management, ensuring accuracy, compliance, and accessibility. The role requires 5+ years of experience, knowledge of ISO standards, and ERP skills.
Key Skills for This Role
Responsibilities
- Establish and maintain document control procedures and systems
- Oversee creation, review, approval, distribution, and archiving of documents
- Monitor document lifecycle processes including version control and change management
- Coordinate with project teams, departments, and external stakeholders for document exchange
- Conduct regular audits and quality checks for document accuracy and compliance
- Provide training and support to staff on document control procedures and software
- Manage document control software systems, databases, and repositories
- Generate reports and metrics on document control activities for management review
- Continuously assess and improve document control processes and workflows
Requirements
- Minimum 5 years working experience, 3 years relevant working experience
- Bachelor's Degree in Business Administration or any related field
- Knowledge in ISO documentation standards
- ERP knowledge preferably SAP functional skills
- High level of proficiency in Microsoft Office software
- In depth knowledge of records management principles and procedures
Full Job Posting
Job Summary
- The Document Control Manager oversees organization, management, and distribution of documents within a company or project.
- Ensures accuracy, compliance, and accessibility of information for effective decision making and project execution.
Job Responsibilities 1
- Establish and maintain document control procedures and systems.
- Oversee creation, review, approval, distribution, and archiving of documents.
- Monitor document lifecycle processes including version control, change management, and status tracking.
- Coordinate with project teams, departments, and external stakeholders for document exchange.
- Conduct regular audits and quality checks for document accuracy and compliance.
- Provide training and support to staff on document control procedures and software.
- Manage document control software systems, databases, and repositories.
- Respond to document related inquiries and issues promptly.
- Generate reports and metrics on document control activities.
- Continuously assess and improve document control processes.
- Support implementation of HSE initiatives and incident reporting.
Job Knowledge & Skills
- Knowledge in ISO documentation standards.
- Knowledge in spreadsheets, database, word processing and job specific software.
- In depth knowledge of records management principles and procedures.
- Expert knowledge of regulatory requirements governing document control preferred.
- High proficiency in Microsoft Office software.
- ERP knowledge preferably SAP functional skills.
Job Experience
- Minimum 5 years working experience, 3 years relevant working experience, 2 years GCC is a plus.
Education
- Bachelor's Degree in Business Administration or any related field.
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