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Document Control Manager
Synergy, India
Abu Dhabi, UAE
Full Time
Manager
Hybrid
1 weeks ago
Document Management Systems (DMS)Enterprise Content Management (ECM)Microsoft SharePointERP systemsMicrosoft Office SuitePower BI
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Document Management Systems (DMS)Enterprise Content Management (ECM)Microsoft SharePoint
About the Role
We are seeking an experienced Document Control Manager to lead document management operations and governance frameworks. The role involves managing the complete document lifecycle, establishing standards, and ensuring compliance with organizational policies and regulatory requirements.
Key Skills for This Role
Document Management Systems (DMS)Enterprise Content Management (ECM)Microsoft SharePointERP systemsMicrosoft Office SuitePower BI
Responsibilities
- Develop and implement document control strategies, policies, procedures, and governance frameworks aligned with organizational objectives and compliance requirements
- Manage the complete document lifecycle including creation, review, approval, distribution, revision control, archival, and document retention processes
- Establish and maintain document numbering systems, classification structures, metadata standards, version control procedures, and access controls
- Collaborate with project management, engineering, quality assurance, procurement, legal, operations, IT, and executive leadership to ensure effective document management practices
- Monitor key performance indicators (KPIs) including document accuracy, approval cycle time, revision compliance, retrieval efficiency, audit findings, and document lifecycle performance
- Oversee document management systems, electronic document repositories, collaboration platforms, and information governance processes to ensure data integrity and accessibility
- Conduct document audits, compliance reviews, and quality checks to ensure adherence to organizational standards, contractual requirements, and regulatory obligations
- Ensure compliance with quality management systems, information security requirements, industry standards, and document retention policies
- Develop document control workflows, approval processes, templates, guidelines, and best practices to improve operational efficiency
- Support project teams by managing technical documentation, contracts, reports, drawings, specifications, procedures, and operational records
- Utilize Document Management Systems (DMS), Enterprise Content Management (ECM) platforms, Microsoft SharePoint, ERP systems, Microsoft Office Suite, Power BI, and reporting tools to optimize document operations
- Prepare document status reports, compliance dashboards, audit documentation, executive summaries, and process improvement recommendations for senior leadership
Requirements
- Bachelor's degree in Business Administration, Information Management, Engineering, Project Management, Quality Management, or a related field preferred
- Professional certifications in Document Control, Records Management, Information Governance, Quality Management, or equivalent are advantageous
- 5+ years of experience in document control, records management, information management, project administration, or related roles
- 2+ years of experience managing document control teams, information governance programs, or enterprise documentation processes preferred
- Strong understanding of document lifecycle management, version control, records retention, compliance requirements, and information governance principles
- Experience with Document Management Systems (DMS), Enterprise Content Management (ECM) platforms, SharePoint, ERP systems, Microsoft Office Suite, Power BI, and reporting tools
- Familiarity with ISO standards, quality management systems (QMS), construction/engineering documentation, regulatory compliance, and digital document transformation is advantageous
- Strong organizational, analytical, technical, and problem solving skills
- Excellent communication, stakeholder management, attention to detail, and cross functional collaboration abilities
- Ability to manage large volumes of complex documentation while maintaining accuracy, security, and accessibility
- Ability to work independently in remote and hybrid environments
Full Job Posting
About Us
- We are an organization committed to operational excellence through strong governance, information management, and controlled documentation practices.
- Our teams collaborate across project management, engineering, quality assurance, compliance, legal, operations, procurement, and executive leadership to ensure accurate, secure, and accessible information management.
The Role
- We are seeking an experienced Document Control Manager to lead document management operations, governance frameworks, and information control processes across the organization.
- The ideal candidate will establish document control standards, manage documentation systems, ensure version accuracy, and support compliance with organizational policies, quality standards, and regulatory requirements.
Key Responsibilities
- Develop and implement document control strategies, policies, procedures, and governance frameworks aligned with organizational objectives and compliance requirements.
- Manage the complete document lifecycle including creation, review, approval, distribution, revision control, archival, and document retention processes.
- Establish and maintain document numbering systems, classification structures, metadata standards, version control procedures, and access controls.
- Collaborate with project management, engineering, quality assurance, procurement, legal, operations, IT, and executive leadership to ensure effective document management practices.
- Monitor key performance indicators (KPIs) including document accuracy, approval cycle time, revision compliance, retrieval efficiency, audit findings, and document lifecycle performance.
- Oversee document management systems, electronic document repositories, collaboration platforms, and information governance processes to ensure data integrity and accessibility.
- Conduct document audits, compliance reviews, and quality checks to ensure adherence to organizational standards, contractual requirements, and regulatory obligations.
- Ensure compliance with quality management systems, information security requirements, industry standards, and document retention policies.
- Develop document control workflows, approval processes, templates, guidelines, and best practices to improve operational efficiency.
- Support project teams by managing technical documentation, contracts, reports, drawings, specifications, procedures, and operational records.
- Utilize Document Management Systems (DMS), Enterprise Content Management (ECM) platforms, Microsoft SharePoint, ERP systems, Microsoft Office Suite, Power BI, and reporting tools to optimize document operations.
- Prepare document status reports, compliance dashboards, audit documentation, executive summaries, and process improvement recommendations for senior leadership.
Requirements
- Bachelor's degree in Business Administration, Information Management, Engineering, Project Management, Quality Management, or a related field preferred.
- Professional certifications in Document Control, Records Management, Information Governance, Quality Management, or equivalent are advantageous.
- 5+ years of experience in document control, records management, information management, project administration, or related roles.
- 2+ years of experience managing document control teams, information governance programs, or enterprise documentation processes preferred.
- Strong understanding of document lifecycle management, version control, records retention, compliance requirements, and information governance principles.
- Experience with Document Management Systems (DMS), Enterprise Content Management (ECM) platforms, SharePoint, ERP systems, Microsoft Office Suite, Power BI, and reporting tools.
- Familiarity with ISO standards, quality management systems (QMS), construction/engineering documentation, regulatory compliance, and digital document transformation is advantageous.
- Strong organizational, analytical, technical, and problem solving skills.
- Excellent communication, stakeholder management, attention to detail, and cross functional collaboration abilities.
- Ability to manage large volumes of complex documentation while maintaining accuracy, security, and accessibility.
- Ability to work independently in remote and hybrid environments.
What We Offer
- Flexible remote / hybrid work opportunity within the United Arab Emirates.
- Competitive compensation package.
- Professional development and information management leadership growth opportunities.
- Exposure to digital document transformation, enterprise governance, quality management systems, and operational excellence initiatives.
- Collaborative and structured work environment.
- Supportive culture focused on accuracy, compliance, accountability, and continuous improvement.
- Opportunity to lead document control practices that strengthen operational efficiency and organizational governance.
- Clear career progression within document control, records management, information governance, quality leadership, and executive operations functions.
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