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Document Control Coordinator
Ledcor
Fort Saskatchewan, CAN
Full-time
Entry · 2+ years experience
Onsite
Discovered 3 weeks ago
Free
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Essential Responsibilities:
- Administer and maintain project document control systems and processes in accordance with company and client requirements
- Receive, track, review, distribute, and archive project documentation, ensuring all records are accurate, current, and properly filed
- Monitor document revisions, version control, approvals, and transmittals to ensure the integrity of project documentation
- Coordinate the flow of documentation between project teams, clients, subcontractors, and other stakeholders
- Maintain document registers, logs, and databases, ensuring information is up-to-date and readily accessible
- Ensure compliance with document control procedures, quality standards, and project requirements.
- Support project teams by preparing reports, tracking document status, and providing updates on outstanding deliverables
- Assist with the collection, organization, and turnover of project records and closeout documentation.
- Interface and communicate effectively with management, field personnel, clients, subcontractors, and vendors regarding document-related matters
Qualifications:
- Diploma in Office Administration, Business Administration, Information Management, or a related field; or an equivalent combination of education and experience
- 2–4 years of document control, records management, project coordination, or administrative experience, preferably within construction, industrial, or project-based environments
- Experience working with document management systems (DMS), project management software, and electronic filing systems
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
- Strong understanding of document control principles, including revision management, document numbering, transmittals, and records retention
- Exceptional attention to detail with the ability to audit, verify, and maintain accurate project documentation
- Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines
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