Document Control Coordinator - Construction (CB)

Position Description

Essential Duties & Key Responsibilities

• Project execution and document control responsibilities including drawing management and maintenance, and owner supplied documentation.
• Project closeout responsibilities including assisting with inspections, owner training, managing the O&M Manuals, reviewing, tracking, and communicating punch and deficiency lists, removing all insurance, closeout of utilities and site services, and removing temporary facilities.
• Maintain the integrity of the QA/QC plan.
• Facilitate, record and compile meeting minutes; follow up on action items.
• Track productivity and performance of the project.
• Project accounting basics.
• Adhere to Clark Builders’ policies and procedures and aid others in compliance.
• Support and grow ongoing trade partner and client relationships.
• Lead the organization of and maintain up-to-date project engineering logs, including RFIs (Requests for Information), submittals, and approval letters.
• Organize and ensure access to current documents (e.g., drawings, specifications) issued by Architect for project staff.
• Organize and maintain complete historical set of project documents.
• Coordinate subcontractor submissions for approval and maintain up-to-date subcontractor submittal files consisting of shop drawings, samples, and product data.
• Coordinate timely submission of orders for project documents and/or make copies of documents on demand.
• Organize inventory of records retention at conclusion of project, including off-site storage.