Document Control Assistant
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Key skills for this role
About the Role
Rizan Jewellery LLC in Dubai seeks a Document Control Assistant to manage compliance and operational documents, including KYC, AML, and trade records. Requires 0-2 years of document control or administrative experience, strong organizational skills, and MS Office proficiency.
Key Skills for This Role
Responsibilities
- Collect and maintain documents from customers, suppliers, banks, logistics providers, and other business partners
- Scan, upload, organize, file, and archive both physical and electronic documents
- Maintain compliance records, including KYC, AML, customer due diligence, trade, and regulatory documentation
- File and manage invoices, receipts, payment vouchers, debit notes, credit notes, and other supporting documents
- Monitor document validity and follow up on missing, incomplete, or expired documents
- Maintain structured filing systems and document registers for quick retrieval
- Support internal and external audits by providing required documentation
- Coordinate with Compliance, Finance, Operations, and Trading teams to ensure proper document control
- Maintain strict confidentiality of company and client information
- Ensure compliance with company policies, regulatory requirements, and document retention procedures
Requirements
- Higher Secondary Certificate (12th Grade) or equivalent
- 0–2 years of experience in document control, administration, records management, or similar role
- Basic proficiency in Microsoft Office (Word, Excel, and Outlook)
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Good communication and follow up skills
- Ability to handle confidential information with professionalism
Full Job Posting
About the Role
- We are looking for a highly organized and detail oriented Document Control Assistant to join our Compliance team in a leading bullion trading company. The ideal candidate will be responsible for managing, organizing, and maintaining compliance and operational documents to ensure records are accurate
Key Responsibilities
- Collect and maintain documents from customers, suppliers, banks, logistics providers, and other business partners.
- Scan, upload, organize, file, and archive both physical and electronic documents.
- Maintain compliance records, including KYC, AML, customer due diligence, trade, and regulatory documentation.
- File and manage invoices, receipts, payment vouchers, debit notes, credit notes, and other supporting documents.
- Monitor document validity and follow up on missing, incomplete, or expired documents.
- Maintain structured filing systems and document registers for quick retrieval.
- Support internal and external audits by providing required documentation.
- Coordinate with Compliance, Finance, Operations, and Trading teams to ensure proper document control.
- Maintain strict confidentiality of company and client information.
- Ensure compliance with company policies, regulatory requirements, and document retention procedures.
Requirements
- Higher Secondary Certificate (12th Grade) or equivalent.
- 0–2 years of experience in document control, administration, records management, or a similar role. Freshers with strong organizational skills are encouraged to apply.
- Basic proficiency in Microsoft Office (Word, Excel, and Outlook).
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Good communication and follow up skills.
- Ability to handle confidential information with professionalism.
Preferred Qualifications
- Previous experience in a compliance, banking, financial services, bullion, logistics, or corporate environment.
- Familiarity with KYC, AML, or document management processes will be an added advantage.
What We Offer
- Competitive salary.
- Opportunity to work with a growing organization in the bullion trading industry.
- Professional learning and career development opportunities.
- Supportive and collaborative work environment.
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