Director- Integrated Planning
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Key skills for this role
About the Role
MDLBEAST seeks a Director of Integrated Planning to lead business planning, governance, and performance reporting across the events portfolio.
Key Skills for This Role
Responsibilities
- Lead the annual and multi event business planning cycle for the events portfolio
- Build integrated event roadmaps that align scope, budget, and capacity across festivals, concerts, and brand activations
- Own the consolidated events budget planning process, set financial targets, and allocate resources
- Establish and maintain the reporting framework for the events function, including dashboards, KPIs, and post event performance reports
- Coordinate planning and reporting across marketing, finance, operations, partnerships, and production functions
- Lead, mentor, and develop planning and event team members
- Implement and maintain standard operating procedures, governance gates, and approval workflows
Requirements
- Minimum of 10 12+ years of experience in events, with significant experience in business planning, operational planning, and performance reporting
- Proven track record in a senior or deputy leadership role overseeing planning, budgets, and reporting at a portfolio scale
- Bachelor's degree in Event Management, Business Administration, Finance, Hospitality Management, or related field; master's degree preferred
- Strong understanding of event logistics, budgeting, governance, and stakeholder management
- Proficiency in data analysis, performance metrics, and reporting tools
Full Job Posting
Overview
- MDLBEAST is a premier leader in the entertainment and music industry, renowned for creating unforgettable experiences through innovative events and platforms.
- The Director of Integrated Planning leads the business planning, governance, and performance reporting functions across the events portfolio.
- This role converts MDLBEAST’s event strategy into structured operational plans, budgets, and measurable outcomes.
Business & Strategic Planning
- Lead the annual and multi event business planning cycle for the events portfolio, translating the Executive Director’s strategy into actionable plans, timelines, and resource requirements.
- Build integrated event roadmaps that align scope, budget, and capacity across festivals, concerts, and brand activations.
- Develop planning frameworks, calendars, and operating models that the wider events team executes against.
Operational Planning
- Translate event strategy and business plans into detailed operational plans, covering scope, timelines, milestones, staffing, and resource allocation for each event.
- Develop and maintain master event schedules, critical path timelines, and run of show frameworks.
- Define operational requirements across venue, logistics, production, staffing, and vendor needs.
- Establish capacity and resource plans across the events portfolio, balancing concurrent events and flagging conflicts or shortfalls early.
- Set operational readiness checkpoints and approval gates.
- Coordinate contingency and scenario planning.
- Standardize operational planning templates, checklists, and tools.
- Track operational plans against actual delivery, capturing variances and feeding lessons learned back into future planning cycles.
Financial Planning & Budget Governance
- Own the consolidated events budget planning process, working with the Executive Director to set financial targets and allocate resources.
- Monitor expenditure across events, enforce cost control measures, and safeguard ROI without compromising quality.
- Review and challenge individual event budgets, forecasts, and reconciliations prepared by event teams.
Reporting, Performance & Analytics
- Establish and maintain the reporting framework for the events function, including dashboards, KPIs, and post event performance reports.
- Deliver regular, accurate reporting to the Executive Director and senior stakeholders on planning status, financials, risks, and outcomes.
- Use data driven insights to assess event performance and recommend improvements to future planning and delivery.
Cross Functional Coordination
- Coordinate planning and reporting across marketing, finance, operations, partnerships, and production functions.
- Serve as the central point that synchronizes timelines, deliverables, and dependencies across teams.
- Ensure stakeholder requirements are captured in plans and reflected in reporting.
Team Leadership & Development
- Lead, mentor, and develop planning and event team members, fostering a culture of excellence, accountability, and collaboration.
- Support recruitment and capability building within the events function.
- Set clear objectives and review performance against agreed targets.
Governance, Process & Risk
- Implement and maintain standard operating procedures, governance gates, and approval workflows for events planning and reporting.
- Identify, track, and escalate planning, financial, and delivery risks, ensuring mitigation plans are in place.
- Ensure events comply with relevant regulations, safety standards, and MDLBEAST policies.
Stakeholder Management
- Build and maintain strong relationships with internal and external stakeholders, including partners, sponsors, and vendors.
- Support negotiations and ensure planning and commercial commitments are accurately documented and reported.
Education & Training
- Bachelor’s degree in Event Management, Business Administration, Finance, Hospitality Management, or a related field; master's degree preferred.
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