DFPC Accounting Technician III (Hybrid)

About the Department

Position Duties

• About the Work Unit The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following: The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department. Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions. Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions. Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs. Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation. Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado. The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections: Chief Administrative Officer’s office Accounting Services and Commercial Cards led by the Controller Budget and Policy led by the Budget Director Purchasing and Contracts by the Purchasing Director Logistics Services Section led by the Logistics Director Property Services Section led by the Property Services Director Accounting exists to meet statutorily required fiscal controls, accounting and financial reporting services to the Colorado Department of Public Safety (CDPS). Included in these services are employee payroll processing, vendor payments, revenue accounting and collections, expenditure monitoring, capital asset accounting and inventory, contract administration, accounts receivable monitoring and ongoing financial reporting and analysis. The DFPC Accounting unit supports the day-to-day operations of all DFPC sections and programs and includes financial accounting, monitoring, and reporting; procurement assistance; budget monitoring, grant administration; and support of the Wildland Fire Management Section fire incident billing functions. Work Environment Hybrid (two days in the office minimum) Work unit core business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m. with some flex scheduling available About the Job This position exists to provide accounting support to the Division of Fire Prevention and Control (DFPC). The position provides financial accounting for all DFPC units, collects and allocates P-card purchases, collects and allocates travel card purchases, collects, audits and processes travel expense reimbursement reports, generates CORE requisition documents based on needs and information provided by the requesting division, and executes fire billing tasks as needed to support the Wildland Fire Management section. All tasks are completed in support of the Wildland Fire Management Section and all other operational units of DFPC. The position reports directly to the EDO DFPC Accounting Supervisor. All technician positions within the DFPC Finance unit will be cross-trained to perform a variety of these duties. Although every position in the section has a primary focus, at any given moment, the position could be reassigned to other functions within the unit based on workload and business need. Key Responsibilities DFPC Employee Travel & Credit Card Expense Processing Fire & Non Fire Related: Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines. Make payments in CORE (including but not limited to: payment vouchers (GAX), Invoices (IN)) and Intergovernmental Transfers (ITI,/ITA) Journal Entries (JVC, JV1STND). Receives checks, cash, and credit card payments for Suppression, Fireworks, Cigarettes, Health Inspections, School Inspections, Testing (Certification), and other programs. Reviews payments against invoices from the Fire Billing Team and ensures the payment matches and is recorded correctly. Deposits all monies by creating CRs (Cash Receipts) in CORE, prepares checks and deposit slips and takes the monies to EDO Accounting. Receives Fire Billing Data from Fire Billing Team and records the appropriate RE (Receivables) in CORE as needed. Accounts Payable and Accounts Receivable Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines. Make payments in CORE (including but not limited to: payment vouchers (GAX), Invoices (IN)) and Intergovernmental Transfers (ITI,/ITA) Journal Entries (JVC, JV1STND). Receives checks, cash, and credit card payments for Suppression, Fireworks, Cigarettes, Health Inspections, School Inspections, Testing (Certification), and other programs. Reviews payments against invoices from the Fire Billing Team and ensures the payment matches and is recorded correctly. Deposits all monies by creating CRs (Cash Receipts) in CORE, prepares checks and deposit slips and takes the monies to EDO Accounting. Receives Fire Billing Data from Fire Billing Team and records the appropriate RE (Receivables) in CORE as needed. Cooperator and Contractor Fire Reimbursement Request Reviews Position reviews cooperator and contractor reimbursement requests received from the Fire Billing Team. Position reviews and verifies the proper authorization with appropriate signatures, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines. Classifies reimbursement requests as allowable or denied according to DFPC, GAPP, State Accounting guidelines, federal incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines. Verifies and corrects discrepancies with the Fire Billing Team and DFPC in order to process transactions with the state accounting system CORE.
• The EDO includes the following:
• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, purchasing and contracts, budget, logistics services (fleet, warehousing, material management and fabrication) and property services (property management, leasing, facilities maintenance, construction project management and insurance programs) to support the operations and programs of CDPS divisions.
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
• Compliance Office – Manages Departmental Policy, Risk Management, Workers Compensation Program, Workplace Investigations, Internal Auditing, Rulemaking, and ensures compliance with state and federal requirements and the State’s LESO 1033/1122 programs.
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.
• Office of School Safety – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
• The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:
• Chief Administrative Officer’s office
• Accounting Services and Commercial Cards led by the Controller
• Budget and Policy led by the Budget Director
• Purchasing and Contracts by the Purchasing Director
• Logistics Services Section led by the Logistics Director
• Property Services Section led by the Property Services Director
• Accounting exists to meet statutorily required fiscal controls, accounting and financial reporting services to the Colorado Department of Public Safety (CDPS). Included in these services are employee payroll processing, vendor payments, revenue accounting and collections, expenditure monitoring, capital asset accounting and inventory, contract administration, accounts receivable monitoring and ongoing financial reporting and analysis. The DFPC Accounting unit supports the day-to-day operations of all DFPC sections and programs and includes financial accounting, monitoring, and reporting; procurement assistance; budget monitoring, grant administration; and support of the Wildland Fire Management Section fire incident billing functions.
• Hybrid (two days in the office minimum)
• Work unit core business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m. with some flex scheduling available
• This position exists to provide accounting support to the Division of Fire Prevention and Control (DFPC). The position provides financial accounting for all DFPC units, collects and allocates P-card purchases, collects and allocates travel card purchases, collects, audits and processes travel expense reimbursement reports, generates CORE requisition documents based on needs and information provided by the requesting division, and executes fire billing tasks as needed to support the Wildland Fire Management section. All tasks are completed in support of the Wildland Fire Management Section and all other operational units of DFPC. The position reports directly to the EDO DFPC Accounting Supervisor.
• All technician positions within the DFPC Finance unit will be cross-trained to perform a variety of these duties. Although every position in the section has a primary focus, at any given moment, the position could be reassigned to other functions within the unit based on workload and business need.
• Fire & Non Fire Related: Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.
• Make payments in CORE (including but not limited to: payment vouchers (GAX), Invoices (IN)) and Intergovernmental Transfers (ITI,/ITA) Journal Entries (JVC, JV1STND).
• Receives checks, cash, and credit card payments for Suppression, Fireworks, Cigarettes, Health Inspections, School Inspections, Testing (Certification), and other programs. Reviews payments against invoices from the Fire Billing Team and ensures the payment matches and is recorded correctly. Deposits all monies by creating CRs (Cash Receipts) in CORE, prepares checks and deposit slips and takes the monies to EDO Accounting. Receives Fire Billing Data from Fire Billing Team and records the appropriate RE (Receivables) in CORE as needed.
• Position reviews and enters invoices for payment against purchase orders for goods and services, and completes line item receiving when receipt of item or service is complete and appropriate. Verifies all transactions for accuracy, appropriate justifications, and object code per State guidelines.
• Position reviews cooperator and contractor reimbursement requests received from the Fire Billing Team. Position reviews and verifies the proper authorization with appropriate signatures, accuracy of calculations, completeness, and compliance with accounting standards and incident billing guidelines. Classifies reimbursement requests as allowable or denied according to DFPC, GAPP, State Accounting guidelines, federal incident business practices, and National Wildfire Coordinating Group (NWCG) guidelines. Verifies and corrects discrepancies with the Fire Billing Team and DFPC in order to process transactions with the state accounting system CORE.

Minimum Qualifications

• Note, to be considered for this position, you must meet one of the following options for consideration. Proven Experience, Knowledge, Skills Three (3) years of technical Accounting or Bookkeeping experience. OR Appropriate education will substitute for the required experience on a year-for-year basis. Preferred Qualifications and Competencies Must possess a high level of accuracy and attention to detail Must have excellent customer service and communication skills Ability to provide sensitivity and discretion with respect to confidential matters. Organizational skills Ability to follow directions Strong problem solving or analytical skills Excellent interpersonal skills and intercultural competence. Proficiency in Adobe and Google suite Advanced Excel knowledge and skills Conditions of Employment Must be a Colorado resident at the time of application Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking. Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Proven Experience, Knowledge, Skills

• Three (3) years of technical Accounting or Bookkeeping experience. OR
• Appropriate education will substitute for the required experience on a year-for-year basis.
• Must possess a high level of accuracy and attention to detail
• Must have excellent customer service and communication skills
• Ability to provide sensitivity and discretion with respect to confidential matters.
• Organizational skills
• Ability to follow directions
• Strong problem solving or analytical skills
• Excellent interpersonal skills and intercultural competence.
• Proficiency in Adobe and Google suite
• Advanced Excel knowledge and skills

Conditions of Employment

Other Qualifications

• Disability Accommodation If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position, please direct your inquiries to Human Resources at: cdps_hr@state.co.us . The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. Recruitment Timeline Information and Important Notices Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive. Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process. Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form. Application Tips : For an overview of the State of Colorado application process and application tips, please view this video . Resumes, Cover Letters, or other documents submitted will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this). Notifications: All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. e-Verify : CDPS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities. Selection Process: After applications are screened for the Minimum Qualifications, CDPS intends to use the comparative analysis process outlined below. Pursuant to state personnel board rule, if there are 6 or few candidates who minimally qualify, said candidates may be referred directly to the Appointing Authority for a post referral assessment and/or consideration. Comparative Analysis Steps may include (dates are tentative and subject to change): An online skills assessment - approximately September 25 - 30 Structured application review by a panel of SMEs - approximately October 6 - 11 One-way video interview via Spark Hire - approximately October 13 - 18 Panel Interview - approximately the week of October 27th.
• Disability Accommodation
• If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position, please direct your inquiries to Human Resources at: cdps_hr@state.co.us .
• The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
• Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.
• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
• Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• Application Tips : For an overview of the State of Colorado application process and application tips, please view this video .
• Resumes, Cover Letters, or other documents submitted will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
• Notifications: All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
• e-Verify : CDPS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.
• Selection Process: After applications are screened for the Minimum Qualifications, CDPS intends to use the comparative analysis process outlined below. Pursuant to state personnel board rule, if there are 6 or few candidates who minimally qualify, said candidates may be referred directly to the Appointing Authority for a post referral assessment and/or consideration.
• Comparative Analysis Steps may include (dates are tentative and subject to change): An online skills assessment - approximately September 25 - 30 Structured application review by a panel of SMEs - approximately October 6 - 11 One-way video interview via Spark Hire - approximately October 13 - 18 Panel Interview - approximately the week of October 27th.
• An online skills assessment - approximately September 25 - 30
• Structured application review by a panel of SMEs - approximately October 6 - 11
• One-way video interview via Spark Hire - approximately October 13 - 18
• Panel Interview - approximately the week of October 27th.

Benefits

• The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Supplemental Questions