Design Library Coordinator
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Key skills for this role
About the Role
The employer is looking for a Design Library Coordinator to manage the design library, support design operations, and assist with material sourcing and project coordination.
Key Skills for This Role
Responsibilities
- Lead and maintain the design library, including vendor relationships and library safekeeping
- Track and maintain library supply and order materials as needed
- Maintain the library's overall aesthetic and organize samples and catalogs
- Coordinate studio Lunch and Learn sessions with vendors
- Support design teams by running library errands and preparing materials
- Greet and direct visitors, clients, and freelancers
- Perform clerical tasks such as maintaining mailing lists and updating supplier lists
- Source products and produce sample or mood boards for client presentations
Requirements
- Experience in library management or design support role
- Strong organizational skills
- Ability to coordinate with vendors and suppliers
- Proficiency in clerical tasks such as data entry and filing
Full Job Posting
Overview
- The Design Library Coordinator is responsible for front Library & Suppliers Meeting related duties, being the first face and voice greeting associates to the studio. In addition, this role supports the studio and design operations.
Responsibilities
- Lead and maintain the library, including maintenance, maintaining vendor relationships, and overseeing library safekeeping.
- Track and maintain library supply and liaise with the receptionist to order as required to replenish library materials/supplies.
- Maintain the Library’s overall aesthetic, including catalogs, and soft & hard samples, like Fabrics, Stones, Wood, etc.
- Prepare adequate filing for new samples, and catalogs, and ensure replacements of old or discontinued items.
- Coordination and arrangement of studio Lunch and Learn sessions with vendors.
- Keep supply cabinets, closets, and shelving racks neat and organized.
- Coordinate suppliers’ events and meetings as needed.
- Support teams by running library errands on an as needed basis.
- Filing and suppliers Updates.
- Prepare the library for the day, ensuring the space is orderly.
- Liaise with the teams to ensure the tables assigned to each team are kept tidy.
- Ensure each team store the boards and help in rearranging the materials when a task is completed.
Project Types
- Hospitality (hotels and F&B)
- Private residences and residential developments
- Office spaces
- Retail locations, e.g. malls, shops, cafes, forecourts
- Leisure spaces, e.g. cinema, recreation complexes
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