Data Entry Admin Clerk (Remote)

Job Summary

Data Entry and Record Keeping

• Enter information accurately into databases, spreadsheets, forms, and internal systems.
• Review source documents and verify information before and after entry.
• Update records and correct errors, duplicates, missing information, and inconsistencies.
• Perform data verification and quality-control checks.
• Maintain accurate, current, consistently formatted electronic records.
• Organize information and assist with data cleanup and database maintenance.
• Sort, filter, format, and organize spreadsheet information when required.

Administrative Duties

• Provide general clerical and administrative support to the wider team.
• Prepare, format, update, and maintain documents, reports, forms, and spreadsheets.
• Process routine administrative requests and correspondence.
• Organize electronic files and maintain an efficient digital filing system.
• Monitor incoming information and prepare routine reports and summaries.
• Maintain logs and support team members with data-related administrative tasks.

Email and Communication

• Monitor and respond to routine administrative emails.
• Communicate professionally with colleagues and relevant stakeholders.
• Forward issues requiring additional assistance to the appropriate team member.
• Participate in online meetings, training sessions, and team communications.

Data Quality and Remote Work

• Protect confidential and sensitive information and follow privacy, security, and information-management procedures.
• Complete assigned tasks independently while maintaining productivity and meeting deadlines.
• Maintain regular communication with supervisors and team members.
• Attend scheduled virtual meetings and training sessions.
• Maintain a professional and suitable home workspace with reliable internet and required systems access.

Required Qualifications

• High school diploma, GED, or equivalent educational qualification.
• Previous data entry, administration, clerical, office-support, or related experience is preferred.
• Basic to intermediate computer skills and accurate typing ability.
• Excellent attention to detail, organization, and time management.
• Ability to follow procedures, work independently, and manage repetitive tasks accurately.
• Good written and verbal communication skills.
• Ability to handle confidential information responsibly.
• Reliable internet connection and suitable computer for remote work.

Preferred Systems Experience

• Experience with Microsoft Excel, Microsoft Word, Google Sheets, or Google Docs is advantageous.
• Experience with cloud-based document management, CRM, database, inventory, record-management, communication, or office-management software is advantageous.
• Formal experience with every listed system is not required, and training may be provided for company-specific software.

Typical Working Day

• Check incoming emails and administrative requests.
• Review documents and enter information into spreadsheets or databases.
• Update customer, supplier, employee, inventory, or operational records.
• Organize digital documents and folders and prepare routine reports.
• Follow up on missing information and respond to basic administrative inquiries.
• Complete clerical tasks and maintain accurate records.

Performance Expectations

• Maintain consistently high data-entry accuracy and complete tasks within established deadlines.
• Keep records organized and up to date and communicate promptly when clarification is needed.
• Maintain confidentiality, professionalism, reliability, and consistent attendance.
• Learn new systems and processes efficiently and contribute positively to remote collaboration.

Application Instructions

• Submit a current CV or resume and a brief cover letter describing relevant skills, administrative or data-entry experience, and interest in the position.