Coordinator, Office Services

About Picton Investments

The Opportunity

Responsibilities

• Provide comprehensive administrative support for the Toronto office and maintain efficient office systems and procedures.
• Support departments, communicate facilities updates, manage calls, and maintain professional customer service.
• Order office supplies, maintain inventory, coordinate catering, and handle mail, deliveries, and courier pickups.
• Coordinate loading dock operations with building management and security teams.
• Maintain boardrooms, office spaces, kitchen supplies, appliances, and posted policies and certificates.
• Administer access cards, support safety and compliance, and manage printer and copier maintenance.
• Assist with office updates, renovations, company events, committees, and corporate travel arrangements.

What We Are Looking For

• Prior customer service experience is required; administrative experience is beneficial but not required.
• Post-secondary education is highly advantageous but not mandatory.
• Candidates should demonstrate strong communication, professional phone etiquette, integrity, discretion, organization, prioritization, and attention to detail.
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required.
• First Aid/CPR and Joint Health and Safety Committee certifications are assets.
• Candidates must be able to lift items weighing up to 50 pounds.
• The role requires availability in the Toronto office Monday to Friday, 8:30 AM to 5:00 PM.

Employee Benefits

• Benefits include profit sharing, health and wellness coverage, life and disability insurance, paid time off, holidays, learning and development programs, and potential equity ownership.
• Additional offerings include fitness reimbursement, investment counseling services, donation matching, parental leave top-up, recognition awards, vacation, and health and dental benefits.