Contracts & Procurement Officer

Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.

Analyzes specifications to ensure that they are generic in nature during enquiry preparation stage.

Analyzes vendor quotations and prepares bid summaries as required.

Vets and benchmarks prices to compare budgeted and estimated costs with actual prices.

Expedites orders to ensure that goods and services are delivered within contractual deadlines Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.

Issues amendments in case of increase/decrease of quantities and cancellation of orders and ensures accuracy of data at all times.

Ensures through liaison with end users that vendor invoices routed for payment approval, are not held up without reason.

DEGREE OF INDEPENDENCE/COMPLEXITY OF ENVIRONMENT Works independently to deal with different clients internally and externally while maintaining confidentiality and a professional manner.

Main responsibility is to look after contacts management plus tasks related to purchasing.

Coordinates and directs a variety of purchasing requests, tenders, queries and correspondence.

Mainly works to meet deadlines and must be able to function under time constraints.

Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.

WORKING RELATIONSHIPS/IMPACT OF INTERACTIONS Works closely with members in the Department and other departments, to ensure that the complete contracts cycle is completed effectively.

Must communicate effectively and professionally with internal and external clients.

Liaison with the Finance Department on contractually-related matters.

EDUCATION & EXPERIENCE REQUIREMENTS Must possess a Minimum of a bachelor’s degree in business degree or similar major from an accredited institution and 2 years relevant professional experience or an equivalent combination of education and experience.