Contracts Manager (Foundations and Piling Industry)
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Key skills for this role
About the Role
Dutch Foundations seeks a Contracts Manager for pre-contract and post-contract management in the foundations and piling industry. The role involves reviewing tender documents, managing contractual correspondence, overseeing payment collections, and subcontract management.
Key Skills for This Role
Responsibilities
- Review Instructions to Tender documents and highlight potential risks to Management
- Review Tender Conditions of Contract documents and amend as necessary
- Review Bill of Quantities, list of drawings, and scope of works
- Lead contractual correspondence with clients until contracts are signed
- Explain contractual risks, clauses, obligations, and penalties to Project Managers
- Prepare contractual correspondence and draft outgoing letters
- Manage payment collections and cashflow
- Issue Subcontracts to Subcontractors and review subcontractor billing
- Attend weekly internal management meetings and report on billing, certifications, and contractual status
Requirements
- Experience in contract management for construction projects
- Knowledge of UAE Federal Law and industry best practices
- Experience in foundations and piling industry
- Strong negotiation and communication skills
Full Job Posting
Pre Contract Responsibilities
- Review the Instructions to Tender documents and highlight potential risks to Management.
- Review the Tender Conditions of Contract documents and amend as necessary to ensure compliance with Company policy, UAE Federal Law, and industry best practices.
- Review the Bill of Quantities (BoQ), list of drawings, and scope of works; coordinate with internal departments.
- Review insurance documents, bonds, and other deliverables; liaise with relevant parties.
- Review Health, Safety & Environment (HSE) and Quality Control (QC) requirements.
- Lead contractual correspondence with clients on behalf of the Company.
- Review and countersign the Contract Agreements.
Post Contract Management
- Explain contractual risks, clauses, obligations, and penalties to Project Managers and other departments.
- Prepare contractual correspondence, review incoming letters, and draft or formalise outgoing correspondence.
- Advise top management on contractual clauses and coordinate responses.
- Issue pre legal letters prior to initiating any legal actions.
- Attend meetings with the clients and contractors.
- Advise the Estimation Department periodically to amend contractual strategies.
Managing Payment Collections and Cashflow
- Update billing logs and arrange weekly meetings to discuss collection targets.
- Liaise with Finance, collection officers, Project Managers, and top management.
- Arrange weekly review meetings to plan actions for non recoverable funds.
- Follow up on commercial invoices, Letters of Credit, and Notice of Assignments.
- Manage cashflow and anticipated targets according to management requirements.
- Oversee overall process and maintain good relationship with clients.
Subcontract Management
- Issue Subcontract to the Subcontractors.
- Review subcontractor billing for all projects and prepare Payment Certificates.
- Arrange meetings with subcontractors concerning payments, certifications, and final accounts.
- Review subcontractor contractual deliverables and arrange amendments if required.
- Maintain good relationships with Subcontractors and suppliers.
Higher Management Reporting
- Attend weekly internal management meetings and report to management related to billing, certifications, Payment and Contractual status, actions and improvements required.
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