Contract Specialist

Receives and analyzes Requests for Proposals (RFPs) documentation including study protocol or synopsis and ensures all appropriate Subject Matter Experts (SMEs) are assigned and notified of the RFP.

Facilitates the development of basic proposal preparation including the coordination of all key strategic and operational areas, preparation and review of proposal and budgets, while ensuring adherence to the Decisions Right policy.

Prepares and modifies strategic proposal and budgets as appropriate to respond to RFPs and revisions, with assistance, based on SME feedback and proposal management staff.

Manages the RFP process from receipt to delivery, including identifying potential RFP barriers and/or their risks for completion while identifying and implementing effective and efficient mitigation strategies.

Obtains third party quotes as needed.

Ensures proposal and budgets align with RFP, client specifications and communications, and internal assumptions.

Ensure all documents and files are saved in the appropriate areas and keep all data updated regularly in systems used for metrics and Key Performance Indicator purposes.

Creates, and finalizes budgets and contracts in accordance with departmental SOPs/guidance/work instructions.

Amend project budgets as required in partnership with the project and functional teams ensuring all information is included from all groups.

Utilize all internal tools and reports to appropriately amend client budgets.

Develop a contract strategy to create the contract plan for delivery and client signature with accountable team members.

Provide quality client deliverables to strict deadlines ensuring the formatted client grid presents the proper rationale for the cost changes.

Attend all relevant meetings and builds relationships with internal and external stakeholders.