Onsite/Hybrid/Remote: Remote or hybrid depending on your proximity to our Toronto or Montreal office
Salary Range
60-80K CAD a year plus we offer a competitive range of benefits
Establish and maintain the global proposal content governance framework.
Own the strategy library, ensuring win themes, differentiators, and product positioning are consistently reflected across proposal content.
Maintain the single source of truth for proposal content used across all sales channels.
Partner with SMEs, product leads, and marketing to ensure content remains accurate, differentiated, and aligned with market strategy.
Oversee lifecycle management of proposal content including regular audits, updates, and retirement of outdated materials.
Within one-year migrate current content library in Responsive to MS SharePoint and Google for data readiness.
Lead and implement the governance of AI-enabled proposal tools and automation workflows.
Ensure responsible and controlled use of AI to prevent content duplication, inconsistency, or compliance risks.
Develop structured templates, reusable modules, and automation frameworks to increase proposal efficiency.
Support AI-driven knowledge communities for sales-related Q&A.
Comfortable with prompt writing and AI
Oversee the development of core sales assets, including: Global proposal templates Sales presentations One-pagers and capability summaries Strategy frameworks and pursuit tools
Global proposal templates
Sales presentations
One-pagers and capability summaries
Strategy frameworks and pursuit tools
Ensure assets support enterprise pursuits and executive narrative development.
Partner with the following groups to gather information and maintain content accuracy: Sales and Business Development Product Teams Marketing Service Delivery Legal and Compliance IT Security and Data Privacy
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Ensure that proposal teams across Direct and Indirect channels are equipped with consistent, approved content and templates.
Identify opportunities to streamline proposal workflows through automation and improved content structures.
Reduce redundant writing efforts by improving content reuse and modular design.
Support improvements that increase proposal quality, win rate, and team efficiency.
Mentor and develop content specialists and automation resources.
Assign and direct work across content and automation priorities, helping balance workload and deadlines.
Establish standards for content structure, formatting, and narrative quality.
Support team alignment with departmental priorities and enterprise pursuit strategy.
A minimum of 5 years of experience in content management, proposal writing, or a related (global or multi-market preferred).
Experience coordinating work within a proposal or content management setting.
Strong foundational knowledge of AI and AI-enabled technologies, with demonstrated success applying AI and automation to improve content development, workflows, efficiency, and quality.
Proven expertise in content and knowledge library management, including governance, organization, maintenance, optimization, and adoption.
Strong knowledge of automation tools and processes, with demonstrated success designing, implementing, and improving automated workflows and solutions.
Experienced user of some or all: SharePoint, InDesign, and the MS Office Suite (Teams, Word, Excel, PowerPoint), and Proposal Automation software (QorusDocs, Responsive, etc.).
Strong design acumen with the ability to translate complex ideas into clear, compelling, and visually effective content.
Demonstrated experience leading, mentoring, and developing teams, including content specialists and automation resources considered an asset.
Demonstrated success managing content libraries, automation systems, and continuous improvement initiatives that enhance efficiency, usability, and business outcomes.
Experience with Google Workspace is an asset.
Excellent writer and storyteller, capable of crafting concise and impactful content.
Superior command of the English language, both written and spoken.
A proactive approach to identifying content needs and gaps.
Confidence in working closely with executive-level staff.
Strong analytical skills and attention to detail.
Ability to work independently and as part of a team.
Strong collaborator, able to work effectively with various internal departments.
Highly organized, with the ability to manage multiple projects and deadlines.
Effective time and people management skills, to ensure deadlines are met.
Results and quality-driven – not satisfied with producing mediocre work.
Possesses strong analytical, problem-solving and decision-making capabilities
What we offer
At Workplace Options, we don’t just deliver wellbeing services to our clients, we champion wellbeing for our own employees as well. Examples of our benefits and commitment to employee wellbeing include: Paid Time Off, Life Insurance, Employer Pension Contribution, Travel Reimbursement, Extended healthcare, dental and vision benefits, Life insurance, AD&D and Long-term disability insurance, Monthly clinical supervision, Supervision stipend, Training/tuition reimbursement, Access to professional monthly clinical development webinars & professional development workshops, Gym Reimbursement, Wellness rewards, Access to EAP benefits and all WPO services, Mentorship Program, 24/7 support for risk calls, Employee exchange programme, Comprehensive training provided for this position.
About Workplace Options
Health Insurance & Managed Care1709 employeesFounded 1982
Employee assistance and workplace wellbeing provider delivering mental-health, practical, and physical support services to corporate workforces worldwide.
