Construction Accounting Manager

• Lead the monthly close process and ensure all required reconciliations, accruals, journal entries, job-cost adjustments, and financial schedules are completed accurately and on time.
• Prepare and analyze monthly, quarterly, and annual financial statements, including the Balance Sheet, Profit & Loss Statement, cash-flow reporting, accounts receivable aging, accounts payable aging, and supporting schedules.
• Prepare a concise monthly P&L narrative identifying material budget variances, gross-margin movement, overhead trends, unusual expenses, cash-flow concerns, and required management actions.
• Present monthly financial results to Executive Leadership no later than the 10th calendar day of the following month.
• Maintain balance-sheet integrity through timely reconciliation of bank accounts, credit cards, payroll liabilities, receivables, payables, loans, fixed assets, deposits, retainage, and other material accounts.
• Ensure accounting treatment is consistent with GAAP and coordinate accounting questions with the company CPA or external advisors when needed.

• Own the accounts receivable process, including customer invoicing, AIA/progress billing, retainage tracking, payment application, collection follow-up, and aging management.
• Ensure billing is supported by contract terms, approved change orders, schedule-of-values requirements, lien waivers, affidavits, and customer documentation.
• Maintain a disciplined collection process and escalate overdue balances before they become a material cash-flow constraint.
• Coordinate with Project Managers to identify completed or earned work that has not yet been billed and resolve billing holds promptly.
• Maintain accurate customer account records and resolve billing disputes, short pays, deductions, and retainage issues in coordination with Operations and leadership.

• Oversee accounts payable processing, vendor statement reconciliation, purchase documentation, payment scheduling, and coding of expenses to the proper general-ledger account and job.
• Negotiate or coordinate credit and payment terms with key vendors as appropriate to support liquidity and operational requirements.
• Manage the general ledger and ensure all financial transactions are recorded completely, accurately, and in the correct accounting period.
• Oversee payroll accounting and ensure payroll liabilities, taxes, deductions, and labor-cost allocations are properly recorded and reconciled.
• Ensure vendor, customer, and transaction documentation is complete, organized, and audit-ready.

• Monitor cash position and liquidity requirements and provide leadership with timely visibility into expected inflows, outflows, and funding needs.
• Develop and maintain a rolling 13-week cash-flow forecast, updated weekly, using expected collections, payroll, vendor payments, debt service, taxes, capital expenditures, and other commitments.
• Use AR aging, AP aging, billing schedules, backlog, payroll requirements, and project cash demands as leading indicators of liquidity.
• Coordinate payment timing and collection priorities with leadership to protect vendor relationships while maintaining adequate operating liquidity.
• Manage banking relationships and recommend practical cash-management improvements when appropriate.

• Assist Executive Leadership in preparing the annual operating budget, departmental budgets, and financial forecasts.
• Monitor actual performance against budget and provide clear variance analysis with recommended corrective actions.
• Partner with Project Managers and Estimators to maintain financially accurate job budgets, forecasts, and job financial statements.
• Analyze revenue, gross profit, overhead, labor efficiency, cash conversion, backlog, and other financial trends that affect company performance.
• Support ROI analysis for capital expenditures, hiring decisions, software investments, equipment, and other major financial commitments.
• Translate financial information into concise, actionable recommendations for non-financial managers.

• Develop, document, and enforce accounting policies and procedures that improve accuracy, timeliness, control, and operational efficiency.
• Maintain appropriate segregation of duties, approval limits, purchasing controls, payment controls, and documentation standards.
• Identify weaknesses in accounting workflows, software integrations, job-cost reporting, billing, or data entry and lead corrective process improvements.
• Protect the integrity and confidentiality of financial records and company financial information.
• Maintain reliable interfaces between QuickBooks and construction/project-management systems and identify reconciliation issues created by system integrations.

• Coordinate with the company CPA and external tax advisors to prepare year-end schedules, tax documents, and other required financial information.
• Ensure timely completion of required financial, payroll, sales/use tax, and other accounting-related filings within the scope of the Finance function.
• Coordinate internal and external audit requests and maintain supporting documentation in an audit-ready condition.

• Supervise, train, and mentor accounting personnel as the department grows; assign responsibilities, establish standards, and hold the team accountable for accurate and timely work.
• Work directly with Operations, Project Managers, Estimators, and Executive Leadership to ensure financial information reflects current project reality.
• Participate actively in WIP, cash-flow, budget, and management meetings and provide clear financial insight, risks, and recommended actions.
• Promote financial accountability across departments by helping managers understand how operational decisions affect job margin, cash flow, overhead absorption, and company profitability.

• Bachelor's degree in Accounting, Finance, or a closely related field.
• Five or more years of related accounting experience, including meaningful construction accounting experience.
• Demonstrated experience with job costing, WIP reporting, AIA/progress billing, retainage, and construction financial reporting.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office products.
• Fundamental working knowledge of GAAP and sound accounting controls.
• Experience with QuickBooks and current accounting/reporting systems.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to challenge incomplete or inaccurate project financial assumptions constructively and follow issues through resolution.

• Construction accounting certification(s) or specialized construction-finance training.
• CPA license or CPA-track experience.
• Working knowledge of Bluebeam.
• Experience with construction project-management software such as Procore, BuildOps, or comparable systems.
• Experience in electrical contracting, specialty trades, commercial construction, or industrial construction environments.

• Accounts Receivable Aging - $0.00 in accounts receivable aged more than 60 days, excluding documented retainage, formally disputed items, or balances specifically approved by Executive Leadership. All exceptions must have a documented collection or resolution plan.
• Month-End Close & P&L Presentation - Complete the full monthly close, including required reconciliations, accruals, job-cost/WIP entries, and preliminary financial statements, and present the monthly P&L and supporting financial package to Executive Leadership no later than the 10th calendar day of the following month.
• Job Cost & WIP Accuracy - Review 100% of active jobs each month for financial completeness. The WIP schedule must reconcile to the general ledger, and all material job-cost, contract-value, billing, committed-cost, and cost-to-complete discrepancies must be identified, assigned, and resolved or documented before the monthly financial presentation.
• Billing & Unbilled Work Discipline - Submit 100% of required AIA/progress billings by the applicable contractual billing date and maintain no approved change order or otherwise billable completed work unbilled for more than 30 days without a documented reason and assigned corrective action.
• Cash Forecast & Balance-Sheet Control - Update the rolling 13-week cash-flow forecast every week and maintain all material bank, credit-card, payroll-liability, debt, AR, AP, and other balance-sheet reconciliations in current status as part of each monthly close. Material forecast variances or unreconciled balances must be explained and accompanied by a corrective action plan.

These metrics are intended to create clear ownership and measurable accountability.

Management may revise thresholds as systems, reporting quality, and company scale improve.

Gibson Electrical LLC is a growing electrical contractor serving commercial, industrial, infrastructure, service, and fire alarm customers.

We value quality workmanship, accountability, collaboration, safety, and long-term relationships with our employees, customers, and industry partners.

If you are an experienced construction accounting professional who is ready to take ownership of job-cost accuracy, financial reporting, and cash-flow visibility, we encourage you to apply.