Bid Coordinator

• Create and maintain electronic bid folders using company standards.
• Download and organize drawings, specifications, addenda, reports, and other project documents.
• Distribute bid documents to estimators and other team members.
• Maintain revision histories and addendum logs.
• Confirm that estimators, vendors, and subcontractors are working from current documents.
• Archive completed bids, proposals, and historical project records.
• Maintain organized project-document libraries for future reference.

• Identify vendors and suppliers applicable to each project.
• Distribute plans, specifications, scope information, and addenda.
• Request and track pricing for materials and equipment, including: Distribution equipment and switchgear Panelboards Lighting systems Generator systems Fire alarm and low-voltage systems Underground materials Specialty electrical equipment
• Distribution equipment and switchgear
• Panelboards
• Lighting systems
• Generator systems
• Fire alarm and low-voltage systems
• Underground materials
• Specialty electrical equipment
• Follow up on outstanding quotations.
• Confirm that vendors receive all revisions and addenda.
• Organize vendor quotations for estimator review.
• Maintain accurate supplier databases and contact information.

• Identify and solicit qualified subcontractors for bid opportunities.
• Distribute project documents and scope information for pricing.
• Coordinate subcontractor site visits when required.
• Follow up on outstanding proposals and track participation.
• Organize subcontractor quotations, qualifications, and exclusions for estimator review.
• Maintain subcontractor databases and contact information.
• Develop professional relationships with qualified subcontractors.

Subcontractors may include excavation, concrete, directional boring, concrete cutting, traffic control, testing, commissioning, and specialty-system contractors.

• Monitor bid websites and document repositories for project updates.
• Download and distribute addenda promptly.
• Maintain accurate addendum and revision logs.
• Confirm that estimating personnel, vendors, and subcontractors receive updated documents.
• Track required addendum acknowledgments.
• Ensure project files contain the most current information.

• Gather project information requested by estimators.
• Assist with specification searches and document research.
• Obtain prevailing-wage documents when applicable.
• Support permit, code, and jurisdiction research.
• Coordinate bid-related correspondence and communications.
• Assist with estimating reports, workload planning, and bid scheduling.
• Help reduce the estimating team's administrative workload.

• Prepare and assemble professional proposal packages.
• Complete and organize bid forms, certifications, and supporting documents.
• Maintain standardized proposal, qualification, exclusion, and bid-form templates.
• Review bid packages for required documents and submission instructions.
• Coordinate electronic submissions and sealed-bid deliveries.
• Confirm successful receipt of submitted bids.
• Archive final proposals and supporting documentation.

• Maintain vendor, supplier, and subcontractor databases.
• Track bid submissions, results, awards, and departmental metrics.
• Prepare bid-tracking and estimating-support reports.
• Maintain accurate proposal templates and standardized forms.
• Support estimating process improvements and document-control standards.

• High school diploma or equivalent required
• Associate degree in business, construction management, engineering technology, or a related field preferred
• At least two years of administrative, construction-coordination, estimating-support, or bid-coordination experience preferred
• Construction industry experience preferred
• Familiarity with commercial construction bidding processes is a plus
• Electrical construction experience is helpful but not required

• Strong organizational skills and attention to detail
• Ability to manage multiple projects, priorities, and deadlines
• Strong written and verbal communication skills
• Professional and dependable follow-up
• Effective problem-solving and time-management skills
• Ability to work independently and collaborate with a team
• Proficiency with Microsoft Outlook, Excel, and Word
• Familiarity with Adobe Acrobat or similar PDF software
• Ability to learn construction bidding platforms and electronic document-management systems

• Keeps all bid opportunities organized and accurately tracked.
• Ensures project documents and addenda are distributed promptly.
• Supports complete, accurate, and on-time bid submissions.
• Builds responsive relationships with vendors and subcontractors.
• Maintains current and reliable estimating records and databases.
• Reduces the estimating team's administrative workload.
• Creates consistency, efficiency, and accountability within the bidding process.
• Helps the company pursue and win profitable electrical construction work.

This position provides an opportunity to develop within the following career path:

Bid Coordinator → Estimator → Lead Estimator → Sales Manager

Gibson Electrical LLC is a growing electrical contractor serving commercial, industrial, infrastructure, service, and fire alarm customers.

We value quality workmanship, accountability, collaboration, safety, and long-term relationships with our employees, customers, and industry partners.

If you are highly organized, communicate professionally, enjoy coordinating multiple moving parts, and want to build a career in construction estimating, we encourage you to apply.