Clerical Assistant 2 (Management Support Services) - Philadelphia County Assistance Office
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
The Pennsylvania Department of Human Services seeks a Clerical Assistant 2 for the Philadelphia County Assistance Office. Duties include reception, telephone assistance, document preparation, filing, and mail handling.
Key Skills for This Role
Responsibilities
- Greet visitors, answer questions and guide individuals to proper staff or resources
- Manage incoming and outgoing calls, screen callers and direct them to correct contact
- Prepare reports and correspondence, maintain tracking systems and proofread materials
- Operate computers, copiers, fax machines, shredders and other office equipment
- Organize, set up and maintain filing systems and pull case records for storage
- Sort mail, manage inventory, distribute supplies and maintain storage areas
- Pick up and deliver mail, correspondence, supplies, equipment, or staff on a daily basis
Requirements
- Six months as a Clerical Assistant 1 or graduation from high school or equivalent combination
- Possession of a valid driver's license
- Must meet PA residency requirement
Full Job Posting
THE POSITION
- As a Clerical Assistant 2 with the Department of Human Services, Philadelphia County Assistance Office, you will play an active part in keeping essential services moving.
- This role supports daily office operations that help the Department of Human Services serve the public.
DESCRIPTION OF WORK
- Reception Support: Greet visitors, answer questions and guide individuals to the proper staff or resources.
- Telephone Assistance: Manage incoming and outgoing calls, screen callers and direct them to the correct contact.
- Document Preparation: Prepare reports and correspondence, maintain tracking systems and proofread materials for accuracy.
- Office Equipment Use: Operate computers, copiers, fax machines, shredders and other office equipment.
- Filing and Records: Organize, set up and maintain filing systems and pull case records for storage.
- Mail and Supplies: Sort mail, manage inventory, distribute supplies and maintain storage areas.
- Chauffeur and Delivery: Pick up and deliver mail, correspondence, supplies, equipment, or staff on a daily basis.
Work Schedule and Additional Information
- Full time employment, 37.5 hours per week.
- Work hours are 8:30 AM to 5:00 PM, Monday through Friday, with a 1 hour lunch.
- You will not have the option to telework in this position.
QUALIFICATIONS
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
- This particular position also requires possession of a valid driver's license.
- You must meet the PA residency requirement.
Salary
- Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108 (before taxes).
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Commonwealth of Pennsylvania
Management Analyst 2
Dauphin County, KSA
The Commonwealth of Pennsylvania is hiring a Management Analyst 2 to support billing and reimbursement systems for state facilities. The role involves system analysis, program testing, on-site support, staff training, an
Aide Trainee
Allegheny County, UAE
Pennsylvania DMVA seeks an Aide Trainee at Southwestern Veterans' Center. You will receive training toward Nurse Aide certification while assisting residents with daily activities. Full-time, 2nd shift, no telework.
Fiscal Examiner I
Dauphin County, KSA
The Pennsylvania Treasury Department is seeking a Fiscal Examiner I to review expenditure requests from state agencies, ensuring transactions are lawful and accurate. The role offers full-time employment with telework op
Accountant 3
Dauphin County, KSA
The Commonwealth of Pennsylvania is seeking an Accountant 3 for the Department of Human Services to lead cost reporting for state mental hospitals and youth facilities. The role involves financial analysis, federal compl