CEO Office Coordinator

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly. The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load. This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager. Work Location: - On-site at the company's main headquarters in Abu Dhabi. - No remote or hybrid arrangement. Work Schedule: - 6 days per week (Monday to Saturday). - Working hours: 9:00 AM to 6:00 PM. - 1-hour lunch break. - Friday is the weekly off day. Nature of Work: - Office-based role working closely with the CEO. - Fast-paced environment requiring focus and quick response. - Continuous coordination with internal departments. - Daily handling of emails, scheduling, and follow-up. Key Responsibilities: - Track the CEO's daily tasks, requests, and priorities, and follow up until completion. - Manage and organize the CEO's emails and incoming correspondence. - Coordinate communication between the CEO and internal departments. - Schedule meetings, prepare meeting notes, and follow up on action items. - Maintain organized records, files, and reports for quick CEO access. - Manage the CEO's calendar, appointments, and reminders. - Handle internal communication on behalf of the CEO when instructed. - Reduce administrative load on the CEO by handling routine coordination tasks. Reports To: Chief Executive Officer Requirements Personality and Character: - Highly organized, disciplined, and detail-oriented. - Trustworthy and discreet with confidential information. - Proactive follow-up mindset. Nothing is forgotten or delayed. - Comfortable working under direct CEO supervision. - Strong work ethic and reliability. Languages: - Strong command of English (written and spoken) is required. - Arabic (written and spoken) is highly preferred. Skills and Knowledge: - Strong email and calendar management skills. - Mastery of Microsoft Office (Outlook, Word, Excel). - Comfortable with modern productivity and scheduling tools. - Clear and professional communicator. Other Requirements: - Valid UAE driving license is preferred. - Willingness to commit to a 6-day work schedule. - Available to start immediately or within short notice. Experience: - 1 to 3 years in administrative coordination, executive support, or office assistant roles. - Industry background is not a priority. Reliability and execution are. Benefits - Monthly salary: AED 5,000 (all-inclusive). - Medical insurance per UAE labor law. - Annual leave per UAE labor law. - End-of-service gratuity per UAE labor law. - Direct learning experience working with the CEO.