Business Operations Associate

This person must demonstrate the ability to:

• Prepare and route contracts, subcontracts, statements of work, and amendments for review and signature, and keep the contracts repository current on key dates, renewals, and deliverable deadlines
• Track state registrations, certifications, insurance renewals, and vendor onboarding requirements, and surface what is coming due before it becomes urgent
• Assemble proposal and RFP submissions, including required forms, attachments, and compliance checklists
• Run the logistics of the hiring cycle, including interview scheduling, candidate communications, applicant records, and onboarding and offboarding steps
• Coordinate logistics for convenings, cohort sessions, team retreats, and client meetings, including venue research, room blocks, catering, materials, and on-site support
• Maintain project trackers and internal dashboards, and follow through on action items across teams without needing reminders
• Draft and format decks, memos, spreadsheets, and other materials to a client-ready standard
• Use AI tools to work efficiently and to strengthen recurring operational processes over time
• Take on special projects in direct partnership with leadership as organizational priorities shift

We are currently seeking individuals who are interested in full-time opportunities.

We are a virtual organization, and this is a remote position.

Travel will be required several times per year for team retreats, client convenings, and cohort events.

The requirements for this position are:

• Bachelor's degree and/or 3 to 5 years of experience in operations, business administration, or project coordination
• A track record of bringing work forward in a finished state, rather than asking what to do next
• Outstanding organizational skills with an exceptional attention to detail, particularly in documents, dates, and numbers
• A go-getter mindset, with the initiative to identify what needs to happen and move on it without waiting to be asked
• Willingness to hold oneself personally accountable for results in a rapidly changing context
• Comfort working in a fast-paced, dynamic environment with the ability to prioritize and manage time across competing demands to meet critical deadlines
• Strong written communication skills and the ability to produce clean first drafts
• Ability to handle confidential personnel, client, and organizational information with discretion
• Regular use of AI tools to work faster and produce stronger drafts, with sound judgment about when output requires verification
• Proficiency in PowerPoint and Excel, and experience using the Google Suite
• Experience with contract administration, compliance tracking, or vendor coordination preferred
• Familiarity with the K-12 education landscape preferred

The salary for this position is competitive and depends on prior experience.

In addition, a comprehensive benefits package is included.

ILO Group is an equal-opportunity employer.

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.