Bid Coordinator
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Key skills for this role
About the Role
HDR is hiring a Bid Coordinator to manage proposal submissions, review RFPs, and maintain business development systems. The role requires strong organizational skills and proficiency in Microsoft Office and Adobe Creative Cloud.
Key Skills for This Role
Responsibilities
- Review RFPs, RFQs, EOIs, PQ documents, and solicitations to identify scope, requirements, and submission criteria
- Prepare and coordinate proposal submissions, including resumes, project experience sheets, interview materials, and presentation documentation
- Develop, maintain, and update proposal templates, boilerplates, and standard marketing content
- Archive and file submitted proposals, presentations, and supporting materials systematically
- Arrange professional photography on projects to support proposals and marketing initiatives
- Monitor client portals, industry websites, and solicitation channels for new opportunities and status updates
- Track proposal outcomes, feedback, and lessons learned to continuously improve submissions
- Manage company registrations and updates across client and government portals
- Maintain accurate project and resume data within business development systems
- Support CRM and financial systems to inform reporting metrics, dashboards, and performance tracking
- Prepare regular proposal reports (weekly/monthly) highlighting pipeline status, submission deadlines, win rates, workload, and outcomes
- Attend internal meetings and prepare documentation and memos
Requirements
- Excellent written and verbal communication skills
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- Proficient in Adobe Creative Cloud applications, including InDesign
- Bachelor's degree in Business Administration, Engineering, Marketing, or related field (preferred)
- 1–2 years of experience in proposals, bids, business development, or marketing (engineering/consultancy preferred)
- Strong organizational and time management skills
Full Job Posting
Overview
- At HDR, our employee owners are fully engaged in creating a welcoming environment where each of us is valued and respected.
Responsibilities
- Review RFPs, RFQs, EOIs, PQ documents, and solicitations to identify scope, requirements, and submission criteria
- Prepare and coordinate proposal submissions, including resumes, project experience sheets, interview materials, and presentation documentation
- Develop, maintain, and update proposal templates, boilerplates, and standard marketing content
- Archive and file submitted proposals, presentations, and supporting materials systematically
- Arrange professional photography on projects to support proposals and marketing initiatives
- Monitor client portals, industry websites, and solicitation channels for new opportunities and status updates
- Track proposal outcomes, feedback, and lessons learned to continuously improve submissions
- Manage company registrations and updates across client and government portals
- Maintain accurate project and resume data within business development systems
- Support CRM and financial systems to inform reporting metrics, dashboards, and performance tracking
- Prepare regular proposal reports (weekly/monthly) highlighting pipeline status, submission deadlines, win rates, workload, and outcomes
- Attend internal meetings and prepare documentation and memos
Preferred Qualifications
- Bachelor's degree in Business Administration, Engineering, Marketing, or related field
- 1–2 years of experience in proposals, bids, business development, or marketing (engineering/consultancy preferred)
- Excellent written and verbal communication skills in English (Arabic is a plus)
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Creative Cloud (InDesign) is a plus
Required Qualifications
- Excellent written and verbal communication skills
- Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
- Proficient in Adobe Creative Cloud applications, including InDesign
What We Believe
- HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day.
Our Commitment
- As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
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