Back Operations Manager
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Key skills for this role
About the Role
Queberry seeks a dynamic Back Office Manager with 3+ years of UAE experience to oversee operations, office administration, and HR assistance. Responsibilities include inventory management, financial administration, compliance, and client follow-ups.
Key Skills for This Role
Responsibilities
- Oversee internal processes, manage databases, and ensure proper filing and record keeping
- Monitor office supplies and ensure timely reordering
- Handle billing, invoicing and budgeting; basic accounting functions in collaboration with finance
- Ensure adherence to company policies and relevant regulations
- Engage with clients to follow up on outstanding invoices, ensuring timely payments
- Coordinate with clients to schedule cheque collections and ensure timely processing
- Ensure a clean, organized, and productive workspace for all employees
- Coordinate with building management for maintenance and services
- Ensure compliance with safety protocols and implement risk assessments
- Oversee scheduling of meetings, events, and appointments for management and staff
- Ensure all company contracts are up to date and compliant with regulations
- Maintain records of company assets and oversee maintenance and audits
Requirements
- 3 6 years of UAE experience
- Bachelor's degree in a relevant field or equivalent combination of education and experience
- Solid administration skills
- Advanced English language skill
- Available to join immediately
Full Job Posting
Job Description
- We are seeking a dynamic Back Office Manager to join our team with 3+ years experience. The ideal candidate will have a proven track record in operations, a deep understanding of office administration, and the ability to work collaboratively across departments.
Key Responsibilities
- Oversee internal processes, manage databases, and ensure proper filing and record keeping.
- Monitor office supplies and ensure timely reordering.
- Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables.
- Ensure adherence to company policies and relevant regulations.
- Engage with clients to follow up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone.
- Coordinate with clients to schedule cheque collections and ensure timely processing.
- Ensure a clean, organized, and productive workspace for all employees.
- Coordinate with the building management for maintenance and services (cleaning, repairs, etc.).
- Ensure compliance with safety protocols and implement risk assessments as needed.
- Oversee scheduling of meetings, events, and appointments for management and staff.
- Ensuring all company contracts are up to date and compliant with regulations, including the Trade License, MOA, and other legal documentation.
- Maintain records of contract renewals, deadlines, and necessary amendments.
Experience & Qualification
- 3 6 years of UAE experience.
- Bachelor's degree in a relevant field or equivalent combination of education and experience.
- Solid Administration skills required.
- Advanced English language skill is a must.
- Should be available to join immediately.
Salary
- AED 4,500 AED 5,000 per month
Work Location
- In person
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