Back Office Manager
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Key skills for this role
About the Role
We are seeking a dynamic Back Office Manager with 3+ years of UAE experience to oversee internal processes, office administration, and HR assistance. The role requires strong administration skills, advanced English, and immediate availability.
Key Skills for This Role
Responsibilities
- Oversee internal processes, manage databases, and ensure proper filing and record keeping
- Monitor office supplies and ensure timely reordering
- Handle billing, invoicing and budgeting in collaboration with finance
- Ensure adherence to company policies and relevant regulations
- Engage with clients to follow up on outstanding invoices and address concerns
- Coordinate with clients to schedule cheque collections
- Ensure a clean, organized, and productive workspace
- Coordinate with building management for maintenance and services
- Ensure compliance with safety protocols and implement risk assessments
- Oversee scheduling of meetings, events, and appointments
- Maintain records of contract renewals, deadlines, and necessary amendments
- Maintain detailed records of company assets and oversee maintenance
Requirements
- 3 6 years of UAE experience
- Bachelor's degree in a relevant field or equivalent combination of education and experience
- Solid Administration skills
- Advanced English language skill
- Females ONLY apply
- Should be available to join immediately
Full Job Posting
Job Description
- We are seeking a dynamic Back Office Manager to join our team with 3+ years experience. The ideal candidate will have a proven track record in operations, a deep understanding of office administration, and the ability to work collaboratively across departments.
Key Responsibilities
- Back Office Management: Oversee internal processes, manage databases, and ensure proper filing and record keeping.
- Inventory Management: Monitor office supplies and ensure timely reordering.
- Financial Administration: Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables.
- Compliance: Ensure adherence to company policies and relevant regulations.
- Client Relations & Follow ups: Engage with clients to follow up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone.
- Cheque Collection Scheduling: Coordinate with clients to schedule cheque collections and ensure timely processing.
- Office Environment: Ensure a clean, organized, and productive workspace for all employees.
- Facility Management: Coordinate with the building management for maintenance and services (cleaning, repairs, etc.).
- Health & Safety: Ensure compliance with safety protocols and implement risk assessments as needed.
- Calendar Management: Oversee scheduling of meetings, events, and appointments for management and staff.
- Contract management: Ensuring all company contracts are up to date and compliant with regulations.
- Document Tracking: Maintain records of contract renewals, deadlines, and necessary amendments.
Experience & Qualification
- Work experience: 3 6 years of UAE experience.
- Bachelor's degree in a relevant field or equivalent combination of education and experience.
- Solid Administration skills required.
- Advanced English language skill is a must.
- Females ONLY apply.
- Should be available to join immediately.
Salary Range
- AED 4500 AED 5000 per month
Work Location
- In person
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