Associate

We are seeking an individual who has experience doing financial services work to join one of the leading fast-paced financial advisory teams in the downtown Toronto office. As an Associate the incumbent will contribute to growing the business by supporting the Investment Advisors, ensuring high-level client service, and providing dedicated specialized administrative support on diverse assignments.

This is an existing vacancy. Duties and Responsibilities Investment Advisor Support & Administration: • Manage the execution of transactions on behalf of the Advisors • Assist investment advisors with preparing reports for investment policy statements, portfolio evaluations, financial plans, retirement projections, client commentaries/reviews and investment proposals • Prepare, analyze, and present internal reports (excel) and execute on registered plan contributions • Providing the team with technical support and navigating our various software and systems intuitively over time • Preparing, analyzing and summarizing client reports on investments, actionable items, cash flow summaries, etc. • Prepare book value adjustment reports, donation of appreciated securities, coordination with third party foundations and charitable organizations, saving client statements, subscription agreements, deed of gifts, transfer authorizations, address updates, • Communication with tax accountants and collection and coordination of tax slips, statements, realized gain/loss reports, etc at tax time • Monitoring team email inbox, delegate work and ensure that nothing slips through the cracks • Updating team CRM regularly • Familiarize and adhere to compliance requirements, including all aspects of new and existing account documentation and marketing materials to maintain a culture and operation of risk management • Backup: Management of team and investment advisor calendar for client and individual meetings

Client Service: • Provide a high level of client service which includes responding to phone, mail and electronic enquiries based on knowledge of full service brokerage • Transferring cash to client bank accounts, wire transfers in and out, confirming receipt of funds and that cash has been transferred out • Provide gold standard client service anticipating client needs and delivering proactive and quality communications to ensure clients are apprised of details related to their accounts