Assistant Property Manager

Job Purpose

Duties & Responsibilities/Administrative Responsibilities

• Assist the Property Manager in supervision of on-site staff toward achieving the financial and operational goals of the property.
• Responsible for the accurate and timely reporting/posting of rental and other income as well as assisting the Property Manager with the weekly invoices using the company authorized accounting system.
• Process all approved renewals on a monthly basis and obtain a minimum of a 60% retention rate.
• Assist the Residential Property Manager with creating a sense of community with staff and residents, including a monthly Happy Hour for residents.
• Ensure pre-bill function is accurate including but not limited to verifying rental charges, reoccurring concessions, utility charges, and premium month-to-month lease assessment. Audits all pre-paid accounts weekly ensuring accuracy.
• Responsible for recording rent collections of all monies and scanning to the bank within twenty-four (24) hours. Understand and execute no cash accepted policy.
• Assesses late fees in accordance with company policy; collects delinquent accounts; sends out delinquent/eviction notices; update notes on delinquency report daily; files evictions with the approval of Property Manager; attempts to obtain zero delinquency and reduce bad debt.
• Compiles and sends final move out statements to former residents; processes former resident accounts to the entity utilized by the community; submits collection accounts timely.
• Complete all required weekly, monthly, quarterly, and annual reports in a thorough and timely fashion.
• Work closely with the Property Manager to ensure apartments are turned around quickly and ready for immediate leasing.
• Understand, interpret, and apply applicable Federal and State Housing Regulations

Qualifications

• Must present a neat, professional, and positive image always.
• Superior communication and organizational skills required.
• Assertive character traits with the ability to maintain occupancy.
• Ability to multi-task in a fast-paced environment and be detail oriented with procedures and paperwork.
• Must be able to work well in a team environment.

Education

Experience

Physical Requirements

• Requires prolonged sitting.
• Requires frequent operation of office equipment, such as a computer, copy machine, telephone, etc.
• Occasional stretching and / or bending to access file cabinets, office equipment, etc.
• Occasional standing and walking required.
• Direct Reports None.

Statement of Notices