Assistant Property Manager

• Review, validate, and present monthly insurance reports to Property Manager
• Facilitate delivery of default notices

• Review, validate, and present monthly sales reports to Property Manager
• Facilitate deliver of default notices

• Establish and maintain positive working relationships with Tenants to ensure a high level of resident/tenant service and achievement of property goals and objectives
• Work closely with Operations Support staff to ensure critical Facility Maintenance requests are resolved timely and correctly
• Follow up with Tenants on leasing requests made to Property Manager
• Correspond with other business partners, local municipal authorities, etc. to solve tenant issues and/or requests
• Work in conjunction with Property Manager to implement lease administration and property management
• Manage and conduct regular tenant visits to build rapport, identify and address tenant concerns
• Assist with Lease Management, including lease abstract, lease renewal, amendment, assignment, and communication
• Assist with New Lease process by managing workflow of new leases into appropriate ERP software and/or databases; tracks new lease critical dates

• Schedule and coordinate tenant meetings as needed
• Schedule, coordinate & assist in facilitating New Tenant Kick-Off Meetings
• Maintain property calendar
• Send welcome arrangements as needed
• Actively communicate critical dates relating to the properties

• Support annual budget preparation by gathering appropriate financial statements, reports, schedules, documents
• Support annual budget preparation by understanding financial statements
• Support annual CAM reconciliations by assisting in review of general ledger entries and validate proper bookings of experiences

• Coordinate, attend, and perform facility inspections in conjunction with or without Facilities and/or Property Manager when needed. Publish inspection report and applicable communication regarding corrective work.
• Oversee building occupants needs are met
• Execute tenant and vendor communications with excellent customer service
• Manage information related to transfer properties
• Assist with creating facility maintenance and/or repair scopes of work as needed for bid purposes, obtain estimates, review and negotiate terms for contract document processing
• Engage with vendors and request purchase orders as needed

Supervisory Responsibilities: Directly manages assigned vendors/contractors working with the Commercial Property Management Department.

Must be available at all times for emergencies as directed

• Associate's degree from a two-year college or technical school preferred
• Minimum of three (3) or more years related experience and/or training, or equivalent combination of education and experience
• Commercial maintenance experience preferred
• BOMI, BOMA, ICSC certification preferred
• Applicant must have strong working knowledge and use of MS Office software including Word, Excel, and Outlook
• Strong written and oral communications skills
• Applicant is required to have a valid Florida driver's license with a driving record acceptable to company standards.