Assistant Project Manager (UAE National)
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Key skills for this role
About the Role
HSBC seeks an Assistant Project Manager to support the Real Estate Services team with financial and commercial control, supplier incident coordination, and third-party onboarding. The role requires 2 years of project/operations management experience and strong analytical skills.
Key Skills for This Role
Responsibilities
- Support budget and spend tracking for outsourced services, validating supplier invoices against contracted scope, rates, and performance.
- Review and validate variations (e.g., scope changes, ad hoc works), ensuring appropriate approvals and change controls are obtained.
- Maintain accurate records to support forecasting, accruals, and management reporting.
- Serve as the RES point of contact for supplier related incidents, coordinating response, communications, and follow up actions.
- Drive timely root cause analysis and corrective/preventative actions, tracking actions to closure.
- Coordinate stakeholder communications for planned works to minimize business disruption.
- Act as the designated Third Party Engagement Manager for assigned suppliers.
- Ensure contracts, statements of work, service levels, and change controls are established and maintained.
- Maintain an up to date supplier inventory for RES UAE.
- Support identification, assessment, and ongoing management of third party risks.
Requirements
- Bachelor's degree (essential for UAE visa)
- 2 years of project/operations management experience
- Strong attention to detail
- Strong analytical capability
- Solid understanding of operational management principles and internal control frameworks
- High personal drive and self motivation
- Proven communication and planning skills
- Good judgement on when to escalate matters
Full Job Posting
Overview
- The Assistant Project Manager supports the Real Estate Services (RES) Operational Management team to ensure effective governance and continuous improvement across RES, with a focus on financial and commercial control, supplier incident and planned works coordination, and third party onboarding and c
Duties & Responsibilities
- Support budget and spend tracking for outsourced services, validating supplier invoices against contracted scope, rates, and performance.
- Review and validate variations (e.g., scope changes, ad hoc works), ensuring appropriate approvals and change controls are obtained and evidenced.
- Maintain accurate records to support forecasting, accruals, and management reporting.
- Serve as the RES point of contact for supplier related incidents (e.g., outages, safety events, service failures), coordinating response, communications, and follow up actions.
- Drive timely root cause analysis (RCA) and corrective/preventative actions, tracking actions to closure and escalating where required.
- Coordinate stakeholder communications for planned works to minimize business disruption and ensure operational readiness.
- Act as the designated Third Party Engagement Manager (TPEM) for assigned suppliers, ensuring all required activities are completed on time and to standard.
- Ensure contracts, statements of work, service levels, and change controls are established, current, and maintained.
- Maintain an up to date supplier inventory for RES UAE, including services provided, locations covered, and governing agreements.
- Support identification, assessment, and ongoing management of third party risks, including operational resilience considerations.
- Ensure supplier documentation remains current and readily accessible (e.g., insurance, certifications, relevant H&S documentation).
- Support due diligence, periodic reviews, and audit readiness in line with the third party management framework.
Experience & Qualifications
- A graduation degree is essential for obtaining a UAE visa and work permit. If your university certificate is from outside the UAE, up to date attestations and equivalency are also mandatory.
- 2 years’ experience working in a project/operations management focused role is required.
- Strong attention to detail is required for the role.
- Strong analytical capability to interpret metrics and draw sound, data led conclusions.
- Solid understanding of operational management principles and internal control frameworks.
- High personal drive and self motivation.
- Able to make well balanced recommendations using both qualitative judgement and quantitative evidence.
- Proven communication and planning skills, ideally within a matrixed environment.
- Strong communication and interpersonal effectiveness.
- Build trust working relationships and collaborate well across teams.
- Good judgement on when to escalate matters to senior team members.
Benefits
- We support our staff to adopt flexible and alternative ways of working where possible, including working from home and different hours subject to approvals.
- HSBC is committed to building a culture where all employees are valued, respected and opinions count.
- We take pride in providing a workplace that fosters continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment.
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