Assistant Project Manager

Role Overview

Responsibilities

• Coordinate vendor proposals, contracts, service agreements, and other project documentation.
• Assist with project briefs, timelines, and resource allocation plans.
• Gather information from internal departments and external vendors and clarify project requirements.
• Maintain organized project files and databases.
• Support vendor proposal analysis and comparative assessments for the senior project manager.
• Track pre-contract milestones and deliverables.
• Prepare meeting agendas, minutes, and stakeholder status reports.
• Identify and escalate pre-contract risks and issues.
• Customize templates and checklists for hospitality requirements.
• Coordinate site visits and inspections as needed.
• Handle scheduling, correspondence, and vendor follow-ups.

Qualifications

• At least 3 years of experience as a project coordinator or assistant project manager.
• Experience within architecture or building engineering.
• Strong knowledge of hospitality operations and requirements.
• Experience in mixed-use developments and hospitality projects is beneficial.

Workplace

• The source identifies the work location model as hybrid.
• New hires must attend an in-person Day 1 onboarding at an AECOM office location.