Administrator - Venezuela

Job Summary

Administrative Operations

• Supervise day-to-day departmental operations and staff while supporting daily clerical work.
• Answer telephone calls, provide information and redirect calls as appropriate.
• Maintain office supplies and equipment and order stationery and supplies when needed.
• Plan and promote meetings, conferences, interviews, orientations, training sessions and office events.

Executive and Leadership Support

• Provide administrative support to executives, business leaders and senior staff.
• Prepare meetings and teleconferences and record, transcribe and distribute minutes and action items.
• Review and disseminate weekly leadership reports, monthly updates and other leadership content.
• Support annual leadership meetings, supporter meetings, membership meetings and strategic planning sessions.

Documents and Policies

• Prepare and edit correspondence, communications, presentations and other documents.
• Provide oversight for new staff orientation, training and resource materials.
• Maintain the accuracy of policy and procedure manuals and self-audit materials.
• Support HSE initiatives, safety awareness activities, incident reporting and resolution.

Job Knowledge and Experience

• Knowledge of office management systems and procedures is required.
• High proficiency in office applications including MS Excel and Word is required.
• Excellent time management, multitasking, prioritization, problem-solving, communication, organization and planning skills are required.
• ERP knowledge, preferably SAP functional skills, is required for success in the role.
• At least five years of relevant experience in Venezuela and knowledge of its market and business environment are required.
• Fluent spoken and written Spanish and English are required.
• A bachelor's degree in business administration or a related field is required.

Competencies

• The posting lists agility, AI fluency, resilience, quality, leadership, clerical documentation, calendar maintenance, document and record control, travel arrangements and administrative document design.