Administrator (UAEN Talent)
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Key skills for this role
About the Role
Coordinate office activities and provide secretarial support to professional and management staff to ensure the smooth day-to-day operation of the office. Perform secretarial du.
Key Skills for This Role
Responsibilities
- Coordinate office activities and provide secretarial support to staff
- Compose and type routine letters, memoranda, reports, and meeting minutes
- Sort, open, and distribute incoming mail
- Receive and screen visitors and telephone calls
- Schedule and coordinate meetings, conferences, and appointments
- Maintain office filing systems and inventory of office supplies
Requirements
- Experience in secretarial or administrative support
- Strong organizational and time management skills
- Proficiency in office software and filing systems
- Excellent communication and interpersonal skills
Full Job Posting
Job Overview
- Coordinate office activities and provide secretarial support to professional and management staff
- Perform secretarial duties including office coordination, scheduling meetings, preparing records, reports, and correspondence
Correspondence and Documentation
- Compose and type routine letters, memoranda, reports, meeting minutes, technical documents, numerical data, charts, and forms
- Proofread and edit documents for accuracy in grammar, formatting, completeness, and content
- Sort, open, and distribute incoming mail and associate correspondence with relevant files
- Assist in preparing budgets and financial reports
- Prepare and maintain timekeeping records and other personnel related documentation
Visitors and Incoming Calls
- Receive and screen visitors and telephone calls
- Take messages, schedule appointments, and manage calendars
- Provide information to callers regarding agency operations, policies, and procedures
Meetings
- Schedule and coordinate meetings, conferences, and appointments
- Notify attendees and arrange travel reservations when required
- Record meeting minutes and distribute to participants
Information Recording and Archiving
- Establish and maintain office filing systems, logs, indexes, and control records
- Enter, retrieve, update, verify, and maintain information in electronic filing systems
Office Supplies
- Monitor office supply requirements and maintain inventory
- Order office supplies, equipment, and maintenance services through approved procurement channels
Safety, Quality & Environment
- Comply with all relevant safety, quality, and environmental policies, procedures, and controls
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