Administrative Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Types all administrative secretarial work in a precise and timely manner. Screens and prioritises calls from all sources such as greeting visitors and handling inquiries related.
Key Skills for This Role
Responsibilities
- Type all administrative secretarial work in a precise and timely manner
- Screen and prioritize calls from all sources, greet visitors, handle inquiries related to medical records administration
- Arrange meetings within and outside the department, ensuring required resources are available
- Attend meetings and assist with minute taking
- Support preparation of presentations
- Maintain administrative filing system and coordinate archiving process
- Validate archiving and storage of invoices before submission to Finance Department
- Coordinate and monitor Operating Room's Log request tracker, follow up and arrange signature process
- Assist with uploading records/documents to regulatory authorities
- Maintain department's annual leave schedule, collate leave forms, meet payroll requirements
- Prepare and distribute monthly department duty rota
- Maintain department CPR and education schedule and database
Requirements
- Experience in administrative secretarial work
- Ability to screen and prioritize calls
- Proficiency in minute taking
- Knowledge of filing and archiving processes
- Ability to coordinate schedules and rotas
Full Job Posting
Duties
- Types all administrative secretarial work in a precise and timely manner.
- Screens and prioritises calls from all sources such as greeting visitors and handling inquiries related to medical records administration.
- Arranges meetings both within and outside the department; ensuring all required resources are available and functioning.
- Attends meetings and assists with minute taking.
- Supports the preparation of presentations.
- Maintains administrative filing system.
- Coordinates the archiving process.
- Validates archiving and storage of invoices, before submission to the Finance Department.
- Coordinates and monitors the Operating Room's Log request tracker, follows up as relevant and arranges signature process.
- Assists with uploading of records/ documents to regulatory authorities.
- Maintains the department's annual leave schedule.
- Collates leave forms and meets payroll requirements.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at American Hospital
Dental Hygienist
Dubai, UAE
Performs dental hygiene services and procedures, including dental prophylaxis, scaling, fluoride, root planning, and in-office whitening treatments. Completes a thorough assessm...
Audiologist
Dubai, UAE
Defines patient hearing impairment and balance disorder by conferring with referring physician, selecting and administering electrophysiological and other relevant tests, operat...
Staff Nurse - Pediatric Inpatient Ward
Dubai, UAE
Provides age-specific patient-centered care utilizing the nursing process. Performs patient assessment using appropriate, problem-focused, and age-specific assessment techniques...
Nurse Manager SP - Outpatient
Dubai, UAE
Assists with the development and implementation of hospital policies and procedures, standards of performance and productivity, quality assurance, safety, environmental and infe...
Radiography Technologist
Dubai, UAE
Performs all General and Specialized Radiographic procedures such as Mammography, Interventional/Fluoroscopy Radiography and Portable Radiography, C-arm, O-Arm, and Dual-Energy ...
Senior Staff Nurse
Dubai, UAE
Provides age-specific patient-centered care utilizing the nursing process. Performs patient assessment using appropriate, problem-focused, and age-specific assessment techniques...
Staff Nurse
Dubai, UAE
Provides age-specific patient-centered care utilizing the nursing process: Performs patient assessment using appropriate, problem-focused, and age-specific assessment techniques...
PICU Nurse Manager
Dubai, UAE
Assists nursing staff in the development of clinical decision-making and problem- solving skills through case consultation, clinical demonstration, case review, bedside rounds, ...
Dental Hygienist
Dubai, UAE
Audiologist
Dubai, UAE
Staff Nurse - Pediatric Inpatient Ward
Dubai, UAE
Nurse Manager SP - Outpatient
Dubai, UAE
Radiography Technologist
Dubai, UAE
Senior Staff Nurse
Dubai, UAE
Staff Nurse
Dubai, UAE
PICU Nurse Manager
Dubai, UAE