Administrative Professional (Remote) - Operations & Office Support
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Key skills for this role
About the Role
We are seeking a highly organized Administrative Assistant to join our remote operations team, supporting administrative functions across the MENA region. This entry-level role involves data management, task coordination, tracking, and quality assurance.
Key Skills for This Role
Responsibilities
- Maintain and update spreadsheets and internal databases (Google Sheets / Excel)
- Ensure data accuracy, completeness, and consistent formatting
- Standardize records (names, contacts, regions, notes, etc.)
- Identify and resolve duplicates, errors, or missing information
- Flag incomplete or unclear data for follow up
- Organize files using structured naming conventions and folder systems
- Maintain logs of changes, updates, and corrections
- Review and categorize incoming administrative requests
- Assign or route tasks to the appropriate team members
- Track task progress from assignment to completion
- Follow up on overdue or pending items
- Maintain clear status updates and documentation
Requirements
- Basic proficiency in Google Sheets or Microsoft Excel
- Strong written communication skills
- Ability to follow instructions carefully and consistently
- Strong organizational and detail oriented mindset
- Comfortable with repetitive administrative tasks
- Ability to work independently in a remote setting
- Reliable internet connection and computer access
Full Job Posting
Position Overview
- We are seeking a highly organized, detail oriented, and dependable Administrative Assistant to join our expanding remote operations team.
- This role supports administrative functions across the MENA region (UAE, Qatar, Saudi Arabia).
- This is an entry level position; full training and structured guidance will be provided.
Key Responsibilities
- Administrative Data Management & Record Keeping: Maintain and update spreadsheets and internal databases (Google Sheets / Excel).
- Ensure data accuracy, completeness, and consistent formatting.
- Standardize records (names, contacts, regions, notes, etc.).
- Identify and resolve duplicates, errors, or missing information.
- Flag incomplete or unclear data for follow up.
- Organize files using structured naming conventions and folder systems.
- Maintain logs of changes, updates, and corrections.
- Task & Workflow Coordination: Review and categorize incoming administrative requests.
- Assign or route tasks to the appropriate team members.
- Track task progress from assignment to completion.
- Follow up on overdue or pending items.
- Maintain clear status updates and documentation.
Performance Expectations
- Maintain high levels of accuracy with minimal errors.
- Demonstrate strong attention to detail.
- Deliver consistent and reliable task completion.
- Communicate clearly and professionally.
- Proactively follow up on missing or unclear information.
- Maintain strong organizational habits.
- Adhere to structured processes and SOPs.
- Stay accountable in a remote work environment.
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