Administrative Operations Executive / Operations Administrator / Office Operations Executive

Role Description

Key Responsibilities

• Coordinate calendars, recording schedules, and meetings.
• Organize digital files and maintain internal documentation.
• Track episode timelines and support pre- and post-recording processes.
• Manage guest communications and maintain clear written correspondence.
• Prepare basic reports, maintain databases, and update task lists.
• Assist with vendor coordination where needed.
• Provide proactive support to the host and production team.
• Identify operational improvements and ensure efficient, reliable administrative support.

Qualifications

• Experience supporting senior professionals or small teams through executive or administrative assistance.
• Strong general administration skills, including calendar management, document organization, and workflow coordination.
• Excellent communication and interpersonal skills for guest interactions and internal collaboration.
• Ability to work independently in a remote environment with strong time management, attention to detail, and follow-through.
• Proficiency with common office and collaboration tools such as email, calendars, spreadsheets, and project management software.
• Media, podcasting, or professional services experience is advantageous but not required.
• Relevant education or training in business administration, communications, or a related field is preferred.