Administrative Operations Executive / Operations Administrator / Office Operations Executive

Role Description

Administrative Operations Responsibilities

• Manage scheduling and calendars.
• Organize virtual meetings and prepare agendas and minutes.
• Coordinate communication between internal and external stakeholders.
• Maintain digital records and databases.
• Handle correspondence and email management.
• Support project tracking, reporting, and documentation.
• Coordinate events and trainings.
• Prepare basic reports and presentations.
• Help streamline operational processes and ensure efficient workflows.

Qualifications

• Demonstrated executive administrative assistance and administrative assistance skills supporting senior leaders and day-to-day operations.
• Strong general administration capabilities, including organizing information, managing records, and coordinating schedules and logistics.
• Excellent communication and interpersonal skills for professional interaction with diverse stakeholders.
• Comfort with remote work tools such as video conferencing, shared drives, and project management platforms.
• Basic proficiency with word processing and spreadsheet software.
• Strong attention to detail, time management, and organizational skills, with the ability to prioritize tasks and meet deadlines independently.
• Commitment to inclusion, respect, and sensitivity toward individuals living with dementia and their care partners.
• Prior experience in nonprofit, healthcare, or social services is a plus.
• A high school diploma or equivalent is required.
• Post-secondary education or relevant certification in administration, business, or a related field is preferred.

Workplace

• The position is explicitly described as fully remote.