Administrative & Operations Coordinator

About the Role

Work Arrangement

• The position uses a hybrid or remote working model, with occasional presence at the Riyadh office when required.

Employment Type

• The role is full-time.

Key Responsibilities

• Support day-to-day administrative and operational activities for the Riyadh office.
• Maintain electronic documents, records, trackers, and internal databases accurately.
• Prepare, format, and organize reports, presentations, and business documents.
• Coordinate meetings, calendars, and internal follow-ups when required.
• Support HR and operations teams with routine documentation and administrative processes.
• Perform data entry and maintain accurate information in approved company systems.
• Track assigned activities and follow up with team members to ensure timely completion.
• Assist with onboarding documentation and employee-related administrative activities.
• Coordinate with teams in Saudi Arabia and regional offices using email, Microsoft Teams, and other collaboration tools.
• Handle company and employee information confidentially.
• Follow policies relating to information security, data protection, and professional conduct.
• Take ownership of assigned tasks and communicate promptly when assistance or clarification is needed.

Required Skills and Experience

• High school diploma, diploma, or bachelor's degree.
• Basic proficiency with computers and digital workplace tools.
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Ability to maintain accurate records and follow structured processes.
• Professional communication skills in Arabic.
• Basic to good English communication skills.
• Ability to work responsibly in a remote or hybrid environment.
• Professional handling of confidential company and employee information.
• Reliability, organization, and ability to manage routine tasks independently.
• Previous corporate experience is welcome but not essential.

Preferred Qualifications

• Diploma or bachelor's degree in Business Administration, Management, Human Resources, Information Systems, or a related discipline.
• Familiarity with Microsoft 365.
• Experience in a professional office, technology, or consulting environment.

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